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AI Agent for Realtime Insights on Meetings

This workflow automatically joins online meetings through an intelligent assistant, enabling real-time voice transcription to accurately capture and organize meeting dialogues. By leveraging AI technology, it can perform intelligent analysis and generate notes based on keywords, while storing structured data for easy retrieval later. This solution significantly enhances the efficiency and accuracy of meeting records, making it suitable for remote teams, project management, and automatic generation of meeting minutes across various industries, thereby facilitating team collaboration and information transparency.

Workflow Diagram
AI Agent for Realtime Insights on Meetings Workflow diagram

Workflow Name

AI Agent for Realtime Insights on Meetings

Key Features and Highlights

  • Automatically joins online meetings (supports platforms like Google Meet) to enable real-time speech transcription.
  • Utilizes AssemblyAI’s transcription service for accurate capture and organization of meeting conversations.
  • Integrates OpenAI intelligent assistant to trigger smart analysis, summarization, and note generation based on keywords.
  • Stores structured conversation and note data in Supabase/Postgres databases for easy retrieval and analysis.
  • Supports multi-turn conversation memory and context management to enhance the coherence and accuracy of intelligent interactions.
  • Flexible configuration with various automation controls such as auto-leave and mute detection during meetings.

Core Problems Addressed

Traditional meeting minutes rely on manual note-taking or post-meeting transcription, which is inefficient and prone to missing critical information. This workflow leverages real-time AI transcription and intelligent analysis to automatically capture meeting content, ensuring completeness and ease of management, thereby significantly boosting meeting productivity and communication transparency.

Application Scenarios

  • Real-time transcription and content organization for remote team meetings
  • Automatic recording and key point extraction for client calls or video conferences
  • Automated meeting minutes generation in project management
  • Industries requiring quick review and retrieval of meeting content, such as consulting, legal, and education sectors

Main Process Steps

  1. Receive meeting URL and start signal via Webhook.
  2. Call Recall.ai API to create an intelligent Bot that automatically joins the specified meeting and initiates real-time transcription.
  3. Create an OpenAI conversation thread to enable intelligent assistant interaction.
  4. Incrementally write meeting conversation segments into the Postgres database, ensuring structured and orderly data storage.
  5. Monitor keywords (e.g., “Jimmy”) to trigger OpenAI-generated smart replies or notes.
  6. The AI assistant outputs summaries and notes based on real-time transcription and writes them back to the database.
  7. Upon meeting conclusion, the system automatically leaves the meeting and completes session archiving.

Involved Systems and Services

  • Recall.ai: Meeting Bot management and real-time speech transcription
  • AssemblyAI: High-quality speech-to-text service provider
  • OpenAI: Intelligent assistant supporting conversation management and content generation
  • Supabase/Postgres: Structured data storage and management
  • n8n: Automation workflow platform responsible for orchestration and node integration

Target Users and Value Proposition

  • Corporate teams and remote workers, reducing the burden of meeting note-taking and enhancing team collaboration efficiency
  • Project managers and assistants, automatically generating accurate meeting minutes to facilitate task tracking
  • Content creators and analysts, quickly capturing core meeting information to support decision-making and analysis
  • Developers and automation enthusiasts, offering a customizable and extensible intelligent meeting assistant solution

This workflow enables users to effortlessly achieve automatic meeting transcription and intelligent analysis, leveraging AI to improve information capture quality and work efficiency, thereby empowering the new era of digital office productivity.