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AI Grants Automated Screening and Delivery Workflow

This workflow automates the process of obtaining the latest artificial intelligence-related funding information from the U.S. grants.gov website. Utilizing AI models, it quickly analyzes the summaries of funding projects and the eligibility of businesses, removes duplicate records, and ultimately organizes the qualifying funding opportunities into a visually appealing email newsletter, which is automatically sent to subscribed users. This process significantly enhances the capture rate and accuracy of funding information, helping the team efficiently track and manage funding opportunities.

Workflow Diagram
AI Grants Automated Screening and Delivery Workflow Workflow diagram

Workflow Name

AI Grants Automated Screening and Delivery Workflow

Key Features and Highlights

This workflow automatically retrieves the latest artificial intelligence (AI)-related funding opportunities from the U.S. grants.gov website. Leveraging AI-powered models, it rapidly analyzes and assesses the summary information of funding projects and the eligibility match for enterprises. It deduplicates previously processed funding records and compiles newly qualified opportunities into visually rich email briefings, which are automatically sent to subscribed users. The highly automated process significantly reduces manual screening time while enhancing the coverage and accuracy of funding information capture.

Core Problems Addressed

  • Automated crawling and tracking of vast funding information, eliminating time-consuming manual queries
  • AI-assisted eligibility assessment to improve screening efficiency and precision
  • Automatic deduplication to prevent repeated delivery of identical funding information
  • Centralized management of funding data and subscriber information to facilitate team collaboration and information sharing
  • Automated generation of standardized email briefings to enhance internal communication efficiency

Application Scenarios

  • Technology consulting firms, R&D teams, or startups proactively tracking AI-related funding projects
  • Government agencies or non-profit organizations screening for suitable grant application opportunities
  • Investment firms or incubators monitoring the latest market funding trends
  • Any teams requiring automated collection, filtering, and delivery of industry-related funding, projects, or business opportunity information

Main Workflow Steps

  1. Scheduled Trigger: Automatically runs daily at 8:30 AM and 9:00 AM
  2. Fetch Latest AI Funding Listings: Filter out already processed projects via deduplication nodes
  3. API Calls to Retrieve Detailed Funding Information
  4. Use OpenAI Language Models to Automatically Extract Funding Summaries and Eligibility Criteria
  5. Merge Summary and Eligibility Analysis Results
  6. Save Processed Funding Data to Airtable Database for Tracking and Management
  7. Generate HTML-Formatted Email Briefings Based on Newly Qualified Funding Opportunities of the Day
  8. Retrieve Active Subscriber List from Airtable
  9. Send Email Briefings to All Subscribers via Gmail

Involved Systems and Services

  • grants.gov: Source of funding opportunity data
  • OpenAI: Natural language processing for funding summary extraction and eligibility assessment
  • Airtable: Data storage and management of funding information and subscriber lists
  • Gmail: Delivery of email briefings to subscribers
  • n8n Core Nodes: Including scheduled triggers, HTTP requests, deduplication, merging, HTML templating, etc.

Target Users and Value Proposition

  • R&D, technical consulting, government relations, and project management professionals, enabling them to automatically obtain and prioritize the most relevant funding projects
  • Business decision-makers gaining rapid insights into the funding market to improve application success rates
  • Team members receiving timely updates of the latest funding information via automated emails, reducing meeting and communication overhead
  • Any business scenario requiring automated processing of large volumes of information with AI-assisted decision support

By integrating intelligent automation with cloud services, this workflow delivers an end-to-end solution from data acquisition and smart analysis to information dissemination. It greatly enhances the efficiency and accuracy of funding information processing, serving as a powerful assistant for enterprises and teams to seize financial opportunities.