n8n templatesn8n templates

Automated Tracking and Notification of Latest AI Funding Opportunities

This workflow aims to automate the tracking of the latest artificial intelligence funding opportunities by regularly scraping and filtering relevant information. It utilizes AI technology to assess eligibility and eliminate duplicate data. By saving key information to an Airtable database and generating well-designed email notifications that are promptly sent to subscribers, it significantly enhances the team's response speed to funding opportunities, saves time on manual filtering, ensures the timeliness and uniqueness of the information, and supports research institutions and startup teams in securing funding.

Workflow Diagram
Automated Tracking and Notification of Latest AI Funding Opportunities Workflow diagram

Workflow Name

Automated Tracking and Notification of Latest AI Funding Opportunities

Key Features and Highlights

This workflow automates the retrieval of the latest funding opportunities related to artificial intelligence (AI). It leverages AI technologies to rapidly analyze and assess eligibility criteria, removes duplicate entries, automatically saves key information into an Airtable database, and generates well-formatted email notifications that are sent to subscribers on a scheduled basis. The process is highly automated with intelligent decision support, significantly reducing manual screening time and enhancing the team’s responsiveness to new funding opportunities.

Core Problems Addressed

  • Automatically acquire and filter the latest AI funding projects, eliminating the time-consuming and labor-intensive manual search
  • Utilize AI models to parse funding descriptions and eligibility requirements, assisting in quick determination of qualification
  • Remove previously processed duplicate funding information to ensure data uniqueness and timeliness
  • Centralize funding information management for unified access and tracking by team members
  • Automatically generate and send email updates to ensure timely awareness of important funding developments within the team

Application Scenarios

  • Research institutions, innovative enterprises, or consulting firms tracking AI-related funding opportunities
  • Government agencies or non-profit organizations monitoring relevant funding projects to support bidding and application processes
  • Investment firms or startup incubators screening potential funding support opportunities
  • Any teams or individuals needing automated acquisition and evaluation of funding information in specific fields

Main Workflow Steps

  1. Scheduled Trigger (8:30 AM and 9:00 AM daily): Automatically call the grants.gov API to retrieve a list of AI-related funding opportunities published in the past day.
  2. Deduplication: Use n8n’s “Remove Duplicates” node across executions to filter out funding projects that have already been processed.
  3. Fetch Funding Details: Send requests individually for each new funding project to obtain detailed information.
  4. AI-Powered Summary and Eligibility Assessment: Invoke OpenAI language models to extract funding summaries and eligibility criteria, aiding in qualification judgment.
  5. Data Consolidation and Storage: Merge summary and eligibility information and save it into the “US Grants.gov Tracker” table in Airtable.
  6. Generate Email Notifications: Create email content containing detailed summaries and links based on the latest qualified funding opportunities.
  7. Retrieve Subscriber List: Read active email subscriber information from Airtable.
  8. Send Emails: Use the Gmail node to distribute emails to subscribers, enabling automated internal information sharing within the team.

Involved Systems and Services

  • Grants.gov API: Source of official funding opportunity data
  • OpenAI Language Models (ChatGPT and information extractors): Automated summarization and eligibility analysis
  • Airtable: Database platform for managing funding projects and subscriber information
  • Gmail: Email delivery service for notifications
  • n8n Automation Platform: Workflow scheduling, node management, data processing, and task execution

Target Users and Value

  • Funding application teams and project managers: Automate funding tracking to improve efficiency and responsiveness
  • Researchers and entrepreneurs in AI technology and innovation fields: Stay updated on the latest funding support opportunities
  • Consulting firms and service providers: Enhance consulting quality through AI-assisted screening
  • Any organizations or individuals requiring efficient management and distribution of funding information

By implementing this workflow, users can achieve around-the-clock automated monitoring of funding opportunities, reduce repetitive tasks, leverage AI for rapid application decision-making, and share critical information promptly via email—greatly enhancing team collaboration efficiency and competitiveness.