Check To Do on Notion and Send Message on Slack
This workflow automatically extracts incomplete tasks from Notion and sends reminder messages to designated individuals (such as "Harshil") on Slack at scheduled intervals. Triggered every morning at 8 AM, it ensures timely reminders to reduce oversights and delays, thereby enhancing team members' task tracking and collaboration efficiency. It is suitable for scenarios such as daily work plan management and project task tracking.
Workflow Name
Check To Do on Notion and Send Message on Slack
Key Features and Highlights
This workflow automatically retrieves to-do items from Notion and sends scheduled reminder messages via Slack direct messages to designated individuals (e.g., "Harshil") for their incomplete tasks. Triggered daily at a preset time (default at 8 AM), it ensures timely and accurate task reminders, thereby enhancing work efficiency.
Core Problems Addressed
Prevents delays or omissions of to-do tasks caused by manual oversight or forgetfulness. By automating reminders, it helps team members stay promptly informed and manage their assigned tasks effectively, improving task tracking and collaboration transparency.
Use Cases
- Team members managing task lists in Notion who require automated personal task reminders.
- Scenarios where task reminders need to be sent directly to Slack for instant communication and feedback.
- Suitable for daily work planning, project task tracking, and personal time management.
Main Workflow Steps
- Scheduled Trigger (Cron): Automatically initiates the workflow every day at 8 AM.
- Fetch Tasks (Get To Dos): Pulls all to-do items from a specified Notion page or database block.
- Task Filtering (If task assigned to Harshil?): Checks if the task is assigned to the specified individual and remains incomplete.
- Open Slack Direct Message Channel (Create a Direct Message): Opens or retrieves the Slack DM channel for the designated person.
- Send Reminder Message (Send a Direct Message): Sends the content of incomplete to-do tasks to the corresponding individual via Slack DM.
- No-Operation for Irrelevant Tasks (NoOp): Skips tasks that do not meet the criteria to keep the workflow streamlined.
Systems and Services Involved
- Notion: Used for managing and storing to-do items.
- Slack: Instant messaging platform for sending task reminders.
- Cron (Scheduler): Used to trigger the workflow at a fixed daily time.
Target Users and Value
- Ideal for individuals or teams who use Notion for task management and rely on Slack for daily communication.
- Product managers, project leads, team members, and others who require efficient task reminders and tracking.
- By integrating automated task reminders with instant messaging, it reduces human error and enhances execution and collaboration efficiency.