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Http Twilio Automate Webhook

BillBot is an intelligent automation tool for expense reimbursement processing that can extract key information from receipt images uploaded by users and automatically input the data into Google Sheets. It sends confirmation messages via Telegram to ensure users receive real-time feedback, while also sending SMS notifications to relevant personnel, enhancing the transparency and efficiency of expense management. This tool effectively simplifies the cumbersome expense reimbursement process, reduces human errors, and is suitable for corporate finance teams as well as individuals or teams that need to handle expenses efficiently.

Workflow Diagram
Http Twilio Automate Webhook Workflow diagram

【Workflow Name】
BillBot

【Key Features and Highlights】
BillBot is an automated expense reimbursement processing bot that intelligently extracts key information (such as expense category, date, merchant name, time, amount, and currency) from receipt images uploaded by users. It automatically records the extracted data into a Google Sheets spreadsheet. Simultaneously, it sends confirmation messages via Telegram to ensure users receive real-time feedback on expense entries, and notifies relevant personnel via SMS to enhance transparency and efficiency in expense management.

【Core Problems Addressed】
Traditional expense reimbursement processes are cumbersome, prone to manual entry errors, and time-consuming. BillBot solves challenges related to difficult receipt data extraction, slow data entry, and delayed communication feedback through intelligent recognition and automation, significantly saving time and labor costs while reducing human errors.

【Use Cases】

  • Employees submitting travel or daily office expense reimbursements
  • Finance departments automatically consolidating and managing expense data
  • Small and medium-sized enterprises or freelancers simplifying expense management workflows
  • Any scenario requiring efficient processing and auditing of expense documents

【Main Workflow Steps】

  1. Users upload expense receipt images via the Telegram bot.
  2. The workflow is triggered, invoking the Mindee Expense Receipt Recognition API to automatically parse receipt details.
  3. Key information (category, date, merchant, time, amount, currency, submitter) is extracted and organized.
  4. Relevant data is appended to a designated Google Sheets spreadsheet.
  5. A confirmation message is sent via Telegram to the uploading user.
  6. An SMS notification is sent to a specified phone number, informing that the expense has been successfully added along with a link to the spreadsheet.

【Involved Systems or Services】

  • Telegram (used as the receipt upload interface and message notification channel)
  • Mindee Expense Receipt Recognition API (for automatic receipt content recognition)
  • Google Sheets (for expense data storage and management)
  • Twilio (for sending SMS notifications)

【Target Users and Value Proposition】
Ideal for corporate finance teams, project managers, travelers, and any individuals or teams seeking to streamline expense reimbursement processes. BillBot offers an intelligent, automated expense handling solution that helps users quickly complete reimbursement data entry, improve work efficiency, reduce error rates, and achieve transparent and efficient expense management.