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Intelligent Todoist Task Auto-Classification and Priority Update

This workflow automatically retrieves to-do tasks from Todoist at scheduled intervals and utilizes AI to intelligently analyze the task content, achieving automatic classification and priority updates. Users do not need to perform manual operations, allowing for efficient task management and preventing the oversight of important items. It is suitable for both individuals and teams, especially when dealing with a large volume of tasks and complex classifications, significantly enhancing the intelligence and efficiency of task management, and helping users allocate their time and energy more effectively.

Workflow Diagram
Intelligent Todoist Task Auto-Classification and Priority Update Workflow diagram

Workflow Name

Intelligent Todoist Task Auto-Classification and Priority Update

Key Features and Highlights

This workflow automatically retrieves pending tasks from the Todoist inbox at scheduled intervals and leverages OpenAI’s GPT model to intelligently analyze task content. It categorizes tasks into predefined project categories and updates their priority levels accordingly. The entire process is fully automated without manual intervention, significantly enhancing the intelligence and efficiency of task management.

Core Problems Addressed

  • Reduces the tedious manual effort of classifying tasks and setting priorities individually;
  • Improves classification accuracy by using AI to understand task content;
  • Enables automatic adjustment of task priorities to help users allocate time and effort more effectively.

Use Cases

  • For individuals or teams managing tasks in Todoist with a large volume and complex categorization;
  • When AI-assisted automatic task organization is needed to boost work efficiency and execution;
  • For users aiming to optimize priority arrangements of to-dos through intelligent automation to avoid missing critical tasks.

Main Workflow Steps

  1. Scheduled Trigger: Initiate the workflow at regular intervals using the Schedule Trigger node.
  2. Fetch Tasks: Call the Todoist API to retrieve all pending tasks from the specified project (Inbox).
  3. Filter Subtasks: Exclude subtasks from classification to prevent redundant or invalid operations.
  4. Intelligent Classification: Use the OpenAI GPT model to categorize tasks based on their content into predefined project categories (e.g., apartment, health, german). Tasks that do not match any category are classified as “other.”
  5. Classification Validation: Verify that AI-generated categories exist within the predefined projects to avoid erroneous classifications.
  6. Priority Update: Automatically update the task priority via the Todoist API based on the classification results.

Involved Systems and Services

  • Todoist: For task retrieval and priority updates.
  • OpenAI GPT-4o-mini Model: For natural language understanding and intelligent task classification.
  • n8n Automation Platform: To integrate scheduling, data processing, and API calls, enabling end-to-end automation.

Target Users and Value Proposition

  • Individuals focused on time management and task efficiency;
  • Professionals or project managers handling large volumes of tasks;
  • Teams and enterprises seeking to enhance workflow intelligence through automation and AI;
  • Users looking to minimize repetitive manual operations and concentrate on high-value decisions and execution.

By utilizing this workflow, users can effortlessly achieve intelligent automatic classification and priority adjustment of Todoist tasks, significantly optimizing task management experience and improving organizational efficiency in both work and life.