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n8n Community Topic Tracker by Keyword

This workflow automatically fetches community topics related to specified keywords at scheduled intervals, updates their detailed information in Google Sheets, and notifies the team via Slack and email when content changes occur, ensuring that members stay informed of the latest developments. It effectively addresses the issues of scattered information and frequent updates, enhancing the management efficiency of community topics. This workflow is suitable for users and teams that need to track community discussions in real-time, promoting collaboration and responsiveness.

Workflow Diagram
n8n Community Topic Tracker by Keyword Workflow diagram

Workflow Name

n8n Community Topic Tracker by Keyword

Key Features and Highlights

This workflow automatically fetches the latest relevant topics from the n8n community based on specified keywords at scheduled intervals. It synchronizes detailed topic information—including ID, title, creation date, link, and solution status—into a Google Sheets spreadsheet. Additionally, when updates occur in the Google Sheets content, the workflow automatically notifies relevant team members via Slack messages and email, ensuring the team stays promptly informed of community developments.

Core Problems Addressed

Community topic information is scattered and frequently updated, making manual tracking time-consuming and prone to omissions. This workflow helps users automatically aggregate and manage keyword-related community topics, improving information retrieval efficiency and preventing missed important discussions and solutions.

Use Cases

  • n8n users, developers, or community administrators who need to monitor community topics related to specific keywords in real time.
  • Teams requiring centralized management of community updates with timely notifications to quickly respond to community issues and feedback.
  • Marketing or product personnel monitoring user discussion trends to support product optimization and user support.

Main Workflow Steps

  1. Scheduled Trigger: Automatically initiates the workflow every hour.
  2. Fetch Latest Topics: Uses an HTTP request to access the n8n community search API and retrieve the latest posts matching the specified keywords.
  3. Split Topic List: Breaks down the retrieved multiple topics into individual data items.
  4. Sync to Google Sheets: Incrementally appends or updates topic information in the designated Google Sheets spreadsheet.
  5. Google Sheets Update Trigger: Detects changes in the spreadsheet data to trigger subsequent workflow nodes.
  6. Send Notifications: Automatically sends new topic alerts to the team via Slack and email.

Involved Systems and Services

  • n8n Community API: Used for keyword search and retrieving the latest topic data.
  • Google Sheets: Serves as the data storage and management platform for topic details.
  • Slack: Facilitates instant messaging notifications.
  • SMTP Email Service: Sends email alerts.

Target Users and Value

  • n8n community members, developers, and technical support staff who need efficient tracking of community discussions and issue resolution status.
  • Team managers and product owners monitoring user feedback and demand trends to enhance response speed.
  • Automation enthusiasts and data analysts leveraging structured data for in-depth analysis and reporting.

This workflow greatly simplifies the monitoring and notification process for community topics, enabling stakeholders to promptly grasp key discussions, thereby enhancing collaboration efficiency and community engagement.