Notion Task Weekly Report Auto-Sending Workflow
This workflow automatically extracts tasks with deadlines from the Notion database every Monday at 9 AM. After filtering and sorting, it generates a visually appealing weekly report email in HTML format, which is sent to a designated email address. At the same time, it sends real-time push notifications via the Pushover service to remind users to check their emails. This process reduces the time spent on manually organizing tasks, improves task management efficiency, and ensures that users pay timely attention to overdue and upcoming tasks. It is suitable for both teams and individuals for efficient task tracking and management.
Workflow Name
Notion Task Weekly Report Auto-Sending Workflow
Key Features and Highlights
This workflow automatically retrieves all tasks with due dates from the Notion task database every Monday at 9 AM. It filters and sorts tasks by their due dates, distinguishes between "Overdue" and "Upcoming" tasks, and generates a visually appealing HTML-formatted weekly report email sent to a specified mailbox. Additionally, it integrates with the Pushover push notification service to send real-time alerts, reminding users to check their emails.
Core Problems Addressed
- Automates task aggregation and reminders from Notion to prevent missing important deadlines;
- Clearly differentiates task statuses, separating overdue tasks from pending ones to enhance task management efficiency;
- Reduces the time spent manually organizing tasks and sending emails;
- Provides push notifications to ensure timely attention to the weekly report content.
Use Cases
- Task management and progress tracking for teams or individuals;
- Regular task status updates for product managers and project managers;
- Automated reminders and reporting for remote workers;
- Any Notion users who need automated weekly reports and reminders for task management.
Main Workflow Steps
- Scheduled Trigger: Automatically starts the workflow every Monday at 9 AM;
- Set Workflow Variables: Configures email address, Notion database link, Pushover user key, and other necessary information;
- Retrieve Task Data (Notion Node): Pulls all task data from the specified Notion database;
- Filter and Sort (Filter for Deadline + Sort): Filters tasks that have due dates and sorts them from nearest to farthest deadline;
- Determine Task Status (If Deadline is Overdue): Distinguishes whether tasks are overdue based on the current time;
- Group and Aggregate Tasks (Aggregate Node): Aggregates overdue tasks and upcoming tasks into separate lists;
- Generate HTML Content (HTML for Task + HTML Overdue List + HTML Due List + HTML): Creates detailed HTML templates for each task and compiles them into a complete weekly report email with styling and link buttons;
- Send Email: Sends the generated weekly report email to the specified address;
- Push Notification (Pushover): Sends a push notification via Pushover to remind the user to check the email.
Systems and Services Involved
- Notion: Source of task data, including task details and due dates;
- SMTP Email Service: Sends the weekly report emails;
- Pushover: Delivers mobile push notifications to alert users;
- n8n Automation Platform: Orchestrates and executes the entire automated workflow.
Target Users and Value
- Suitable for individuals and teams relying on Notion for task management;
- Project managers, product managers, and operations personnel who require regular updates on task progress and risks;
- Users seeking to reduce repetitive work and improve efficiency through automation;
- Scenarios requiring dual reminders via email and push notifications to ensure tasks are not overlooked.
This workflow automates the integration of Notion task data to generate clear weekly task report emails and push notifications, significantly improving task management efficiency and accuracy. Users only need to complete basic configuration to enjoy the convenience of fully automated process execution.