OCR Receipts from Google Drive
This workflow automatically identifies invoices and receipts in a specified folder on Google Drive, supporting PDF, PNG, and JPG formats. It parses the recognized data into JSON format and stores it in Google Sheets for unified management. Utilizing OCR technology, it achieves efficient and accurate data extraction, addressing the cumbersome and error-prone issues of manual processing. This enhances financial and operational efficiency, making it suitable for business financial automation and personal expense organization, helping users easily manage various receipts and invoices.
Workflow Name
OCR Receipts from Google Drive
Key Features and Highlights
This workflow automates the recognition of invoices and receipt files (supporting PDF, PNG, JPG formats) located in a specified Google Drive folder. The extracted structured data is parsed into JSON format and saved into Google Sheets for centralized management. It supports both manual triggering and automatic monitoring of new file uploads. Leveraging the powerful RapidAPI OCR interface, it achieves efficient and accurate extraction of invoice data.
Core Problems Addressed
Manual processing of invoices and receipts is tedious and prone to errors. This workflow uses OCR technology to automatically extract key information, enabling paperless and automated bill management. It significantly saves time and improves financial and operational efficiency.
Application Scenarios
- Corporate Finance Automation: Quickly organize and input invoice data to assist in financial report generation
- Supply Chain Management: Automatically recognize supplier bills for easy reconciliation and payment management
- Small Businesses and Personal Accounting: Effortlessly manage various receipts and invoices to avoid loss and confusion
Main Process Steps
- Trigger the workflow manually via the “Test workflow” button or automatically by detecting new file creation events in the specified Google Drive folder.
- Retrieve the list of all files in the designated Google Drive folder and compare with files already processed in Google Sheets to filter out recognized files.
- Download unprocessed invoice or receipt files.
- Call the Receipt and Invoice OCR API provided by RapidAPI to recognize the file content and convert invoice data into JSON format.
- Parse the returned JSON data from OCR to extract key fields such as company name, amount, currency, and item details.
- Append or update the structured invoice data in Google Sheets for easy viewing and analysis.
Involved Systems or Services
- Google Drive: File storage and trigger monitoring
- Google Sheets: Invoice data storage and management
- RapidAPI OCR API (Receipt and Invoice OCR API): Text recognition and structured processing of invoices and receipts
- n8n Automation Platform: Workflow orchestration and execution
Target Users and Value
- Finance personnel and accountants, facilitating rapid organization and entry of large volumes of invoice data
- Business operations managers, enabling automated bill management to enhance work efficiency
- Individuals and organizations needing batch processing and archiving of paper or electronic invoices and receipts
- Automation enthusiasts and technical teams, serving as a demonstration and foundation for OCR application development
This workflow not only drastically reduces manual data entry but also enables anytime, anywhere invoice management through cloud automation. Whether for small and medium enterprises or large organizations, this solution simplifies the complex task of document processing. We invite you to explore its powerful capabilities further via the demo video and the OCR online experience platform.