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Standup Bot - Worker

This workflow automates the management of daily stand-up meetings for the team by integrating with the Mattermost platform. It regularly reminds members to fill out reports, collects and generates summaries, and publishes them to a designated channel. Users can customize stand-up meeting settings through Slash commands, allowing for flexible adjustments to the time, frequency, and questions, thereby enhancing communication efficiency. By creating private chat channels, it ensures that each member receives reminders in a timely manner, addressing the cumbersome information collection issues often found in traditional stand-up meetings. This workflow is suitable for various teams that require regular communication and status synchronization.

Workflow Diagram
Standup Bot - Worker Workflow diagram

Workflow Name

Standup Bot - Worker

Key Features and Highlights

This workflow automates the management of daily team standup meetings, supporting scheduled reminders on the Mattermost platform to prompt team members to submit their standup reports. It collects responses, generates consolidated reports, and publishes them to designated channels. The workflow allows standup configuration via Slash commands, enabling flexible settings for standup time, frequency, participants, and questions. It automatically creates private chat channels to remind users, thereby enhancing team communication efficiency.

Core Problems Addressed

  • Resolves the cumbersome and inefficient process of member check-ins and information collection in traditional standups
  • Automates reminders and report publishing to prevent omissions and delays
  • Supports customized configurations to meet diverse team needs, including multiple time slots and multi-day standup schedules
  • Centralizes management of standup questions and user lists for easy maintenance and adjustments

Application Scenarios

  • Automation of daily standups for IT development and product teams
  • Team status synchronization in remote work environments
  • Any organization requiring regular collection of team members’ work progress and blockers
  • Enterprises or teams seeking lightweight team communication and management through chat tools

Main Workflow Steps

  1. Trigger the workflow on schedule (every hour from 6 AM to 12 PM on weekdays) and load standup configurations
  2. Filter standup tasks due for the current time slot and break them down into individual member reminders
  3. Create private chat channels with members via the Mattermost API
  4. Send reminder messages containing buttons to trigger the standup report submission dialog
  5. Upon user submission through the dialog, retrieve user information and compile a formatted report
  6. Publish the report to the corresponding Mattermost channel and update or delete the reminder message
  7. Allow users to open the standup configuration interface via Slash commands to adjust titles, times, frequency, questions, and participant lists
  8. Provide confirmation messages upon successful configuration saving

Involved Systems or Services

  • Mattermost: Primary messaging platform responsible for message delivery, dialog interactions, and channel management
  • HTTP Request Nodes: Used to call Mattermost’s REST API
  • n8n Built-in Nodes: Webhook nodes receive user actions, Function nodes handle data logic, and Cron nodes trigger the workflow on schedule

Target Users and Value

  • Team Managers: Automate daily standups to save coordination time and gain real-time team status insights
  • Team Members: Simplify the standup reporting process and improve response efficiency
  • Remote Teams: Seamlessly conduct standup communications via chat tools to foster collaboration
  • DevOps Engineers and Automation Enthusiasts: Flexible extensibility and customization to enhance team workflow automation

The “Standup Bot - Worker” workflow, deeply integrated with Mattermost, delivers intelligent management of daily team standups. Its automated reminders, customizable configurations, and report aggregation significantly improve team communication efficiency and management convenience, making it a practical tool for modern collaborative environments.