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Tags to Folders

This workflow greatly enhances the efficiency and structure of workflow management by automatically converting tags in a project into corresponding folders and archiving related workflows into the appropriate folders. Users can easily achieve synchronized management of tags and folders, avoiding the tedious manual classification process. It is suitable for individuals or teams that need to efficiently manage multiple projects and workflows, ensuring that projects remain tidy and organized.

Workflow Diagram
Tags to Folders Workflow diagram

Workflow Name

Tags to Folders

Key Features and Highlights

This workflow automates the conversion of tags (Tags) within personal projects on the n8n platform into corresponding folders (Folders), subsequently archiving related workflows into these folders. By leveraging automation, it enhances the structural organization and convenience of workflow management, eliminating the tedious manual creation and categorization processes.

Core Problems Addressed

As the number of projects and workflows in n8n grows, managing tags and categorizing workflows can become chaotic and inefficient. This workflow resolves the lack of a direct correspondence between tags and folders and the time-consuming manual classification. It automatically converts tags into folders and organizes workflows accordingly, significantly improving project structure management efficiency.

Use Cases

  • n8n users who need synchronized management of tag and folder systems to standardize project structures.
  • Automated workflow classification in multi-project and multi-tag environments.
  • Team collaboration scenarios requiring unified tag and folder rules for quick workflow retrieval by members.
  • Periodic cleanup and archiving of workflows to maintain project tidiness.

Main Process Steps

  1. Login to n8n Instance: Authenticate by entering the n8n instance URL, username, and password.
  2. Retrieve Tags from Personal Projects: Query the list of tags used by the current user within their personal projects.
  3. Provide Tag Selection Form: Convert tags into dropdown options in a form for users to select which tags to convert.
  4. Iterate Over Selected Tags: Process each user-selected tag individually.
  5. Query Corresponding Project Folders: Check if a folder with the same name as the tag exists.
  6. Folder Existence Check:
    • If it exists, select the unique folder for use.
    • If not, automatically create a new folder.
  7. Move Workflows to Corresponding Folder: Archive workflows associated with the tag into the matched folder.
  8. Operation Completion Feedback: Display the number of successfully imported workflows and their corresponding folder information via the form.

Systems and Services Involved

  • n8n API: Handles login authentication, retrieval of projects, tags, folders, and workflows, as well as folder creation and workflow archiving operations.
  • HTTP Request Nodes: Interact with the n8n REST API.
  • Form Trigger and Set Nodes: Facilitate user interaction and tag selection.
  • Code Nodes: Manage tag format conversion and data normalization.
  • Filter, Split, and Batch Nodes: Implement data branching, duplicate removal, and batch processing.

Target Users and Value Proposition

  • n8n Platform Users: Especially individuals or teams managing a large number of projects and workflows.
  • Automation Administrators: Those who need to maintain clean project structures.
  • Team Collaboration Leads: Responsible for standardizing workflow classification to boost team efficiency.
  • Users Seeking to Reduce Repetitive Manual Tasks: Save time and minimize errors through automation.

By automatically converting tags into folders and archiving workflows accordingly, this workflow greatly simplifies internal resource management within n8n, providing a practical solution to enhance workflow management efficiency and standardization.