Automated Team Weekly Report Generation and Publishing Workflow
This workflow is designed to automatically generate and publish the team's weekly report by scraping messages from designated Slack channels and using AI models to analyze the conversation content to extract key information. It not only summarizes the work dynamics of individuals and the team but also enhances information transparency and promotes collaboration and communication among team members. Through regular automated processes, the team can easily keep track of progress, improve overall work efficiency, and reduce the issues caused by information fragmentation.
Workflow Name
Automated Team Weekly Report Generation and Publishing Workflow
Key Features and Highlights
This workflow automatically retrieves all messages and their replies from a specified Slack team channel over the past week. Leveraging the AI model Google Gemini, it performs in-depth analysis and intelligent summarization of message threads to generate lively and content-rich individual weekly reports as well as a consolidated team-wide weekly report. The final reports are automatically published back to the team’s Slack channel. Highlights include multi-level message data mining, AI-driven smart summarization, user grouping, and subprocess management, ensuring the reports are accurate and easy to read.
Core Problems Addressed
In remote teams, the vast volume of conversations on chat tools like Slack can easily bury critical information and decisions, making it difficult for team members to fully grasp the week’s work dynamics and progress. This workflow tackles information fragmentation and low communication efficiency by automatically aggregating and summarizing team communication content, helping members quickly identify key points, boost morale, and foster collaboration.
Use Cases
- Automated weekly report generation for remote teams
- Summary and review of project team communications from the previous week
- Enabling management to understand team member contributions and challenges
- Automated reminders for welcoming new members and farewells for departing members
- Any team relying on Slack for daily communication
Main Process Steps
- Scheduled Trigger: Workflow automatically starts every Monday at 6 AM
- Message Retrieval: Fetch all messages from the specified Slack channel over the past week
- User Grouping: Categorize messages by user to clarify speaking threads
- Reply Mining: Deeply collect replies to each message to capture full conversational context
- Message Cleaning: Clean message text by removing irrelevant tags and redundant information
- Thread Summarization: Use Google Gemini AI to summarize each message and its replies, extracting highlights and challenges
- Individual Report Generation: Aggregate all message summaries per user to create that user’s weekly report
- Team Report Aggregation: Merge all individual reports to distill overall team dynamics and common topics
- Automated Publishing: Push the generated team report back to the designated Slack channel for team-wide access
Involved Systems or Services
- Slack: For message retrieval, user information querying, and report publishing
- Google Gemini (PaLM API): For intelligent summarization and generation of message threads and weekly reports
- n8n Sub-Workflows: To manage complex loops, data splitting, and execution flow control
Target Users and Value
- Project Managers and Team Leaders: Easily track weekly team progress and member contributions while reducing reporting workload
- Remote Team Members: Quickly stay informed on team updates, avoid missing information, and strengthen team cohesion
- HR and Operations Teams: Automatically welcome new members and monitor team personnel changes and dynamics
- Any Slack-dependent Teams Requiring Regular Summaries: Improve communication efficiency and provide data-driven support for team management
By combining high automation with intelligent analysis, this workflow helps teams extract value from massive chat data, effortlessly producing motivational and insightful weekly reports that significantly enhance information transparency and collaboration efficiency in remote teams.