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YT AI News Playlist Creator / AI News Form Updater

This workflow automates the process of retrieving the latest AI news videos from a specified YouTube channel, creating a daily playlist, and synchronizing updates to Google Sheets for efficient management. It can filter upcoming live content to ensure the timeliness of the playlist and will notify users via Telegram upon completion, significantly reducing manual maintenance work. This workflow is suitable for various scenarios, including content operations, media management, and educational training.

Workflow Diagram
YT AI News Playlist Creator / AI News Form Updater Workflow diagram

Workflow Name

YT AI News Playlist Creator / AI News Form Updater

Key Features and Highlights

This workflow automatically fetches the latest AI news videos from predefined YouTube channels, creates a dedicated daily YouTube playlist, and removes the previous day’s outdated playlist. It also synchronizes the new playlist ID back to Google Sheets for real-time data management. The workflow includes filtering out upcoming live streams to ensure the playlist content is accurate and timely. Upon completion, it sends a notification via Telegram to inform users that the update is done.

Core Problems Addressed

  • Automates the management and updating of YouTube news playlists, eliminating the hassle of manually searching and organizing videos.
  • Ensures real-time access to the latest AI news to maintain content relevance and timeliness.
  • Automatically deletes obsolete content to keep playlists clean and efficient.
  • Provides transparent data management by syncing channel information and playlist statuses through Google Sheets for easy editing and tracking.
  • Reduces user supervision workload with instant notifications, improving operational efficiency.

Use Cases

  • AI news content curators who regularly organize and publish the latest AI-related video updates.
  • Media operation teams aiming to quickly build daily news video compilations to boost user engagement.
  • Educational and training institutions that automatically generate teaching or informational playlists for learners.
  • Any scenario requiring automated aggregation and management of YouTube content.

Main Workflow Steps

  1. Triggered on a schedule daily at 07:15 to start the workflow.
  2. Reads the predefined AI news channel list from Google Sheets.
  3. Retrieves up to 5 latest videos published within the last 24 hours from each channel via the YouTube API.
  4. Filters out upcoming live stream content.
  5. Deletes the previous day’s playlist (skipped on the first run to avoid errors).
  6. Creates a new AI news playlist for the day, named in the format “YYMMDD AI News.”
  7. Adds each retrieved video to the newly created playlist.
  8. Updates the new playlist ID back into Google Sheets for subsequent management.
  9. Sends a completion notification through Telegram to inform users that the playlist has been updated.

Systems and Services Involved

  • Google Sheets: Manages channel information and playlist IDs.
  • YouTube API: Fetches video data and handles playlist creation and management.
  • Telegram: Sends update notifications.
  • n8n Automation Platform: Orchestrates and executes the entire workflow.

Target Users and Value

  • Content operators and media managers seeking to reduce repetitive tasks and improve update efficiency.
  • AI technology news aggregators who want to quickly compile the latest video resources through automation.
  • Educational and training organizations that need to automatically generate playlists for content delivery.
  • Tech enthusiasts and teams aiming to enhance video content management using automation tools.

This workflow integrates Google Sheets and YouTube resources through a highly automated process to enable rapid collection, organization, and publication of AI news videos. It significantly reduces manual maintenance costs while ensuring content timeliness and accuracy, making it suitable for a variety of professional scenarios.