Automatic Conversion of Daily Schedule into Trello Task Cards

This workflow automatically retrieves the day's schedule events from Google Calendar and filters out repetitive tasks, helping users quickly convert important events into Trello task cards. Each card includes the event name, description, due date, and link, streamlining the task management process, eliminating the hassle of manual copying, and improving work efficiency. It is suitable for project managers and professionals who need to track multiple tasks, facilitating efficient daily work arrangements and allowing focus on the execution of key matters.

Workflow Diagram
Automatic Conversion of Daily Schedule into Trello Task Cards Workflow diagram

Workflow Name

Automatic Conversion of Daily Schedule into Trello Task Cards

Key Features and Highlights

This workflow automatically retrieves all events from the Google Calendar for the current day, filters out repetitive fixed tasks, and then splits the remaining important events into individual batches to create corresponding Trello task cards automatically. Each card is populated with the event name, description, due date, and link, enabling users to effortlessly transform their schedules into actionable tasks.

Core Problem Addressed

Manually reviewing calendar events and copying task information into project management tools is tedious and prone to omissions. This workflow automates the entire process, eliminating redundant work, enhancing efficiency, and improving the accuracy of task management.

Use Cases

  • Project managers and team members who need to track and execute multiple meetings or tasks daily
  • Professionals seeking to quickly convert calendar events into project management cards
  • Users who require automatic filtering of routine repetitive tasks to focus on critical to-dos

Main Process Steps

  1. Trigger the workflow at 8:00 AM every day.
  2. Calculate the start and end times of the current day as the query range.
  3. Call the Google Calendar API to fetch all events scheduled for the day.
  4. Split events into individual batches for processing.
  5. Filter out predefined repetitive tasks such as “Check Email” and “Lunch.”
  6. Set Trello card attributes for the remaining events, including name, description, due date, and link.
  7. Automatically create corresponding task cards on the specified Trello board.

Involved Systems or Services

  • Google Calendar: Retrieve daily event data
  • Trello: Create task cards for task management
  • n8n Automation Platform: Orchestrate nodes to automate the workflow

Target Users and Value Proposition

  • Corporate team members and project leaders looking to improve daily task management efficiency
  • Professionals focused on time management and task execution
  • Users aiming to automate personal or team workflows, reduce repetitive work, and enhance collaboration transparency

By leveraging this workflow, users can seamlessly convert complex calendar events into structured task cards, facilitating efficient daily planning and enabling focused execution on key priorities.