Automated Monthly Sick Leave and Vacation Summary
This workflow automates the statistics of employee sick leave and vacation days, regularly extracting absentee information from Google Calendar, intelligently categorizing it, and calculating the number of absentee days for each employee. The generated summary report is promptly sent to the payroll department, ensuring data accuracy and efficient transmission, reducing manual intervention and the likelihood of errors, and enhancing the efficiency and precision of the company's human resource management.

Workflow Name
Automated Monthly Sick Leave and Vacation Summary
Key Features and Highlights
This workflow automatically retrieves employee absence events from Google Calendar for the previous month, intelligently distinguishes between sick leave and vacation types, calculates the total absence days for each employee, and generates a detailed summary report. The report is then sent on a scheduled basis to the payroll department’s email. By automating the process, it significantly improves the efficiency and accuracy of absence data aggregation.
Core Problems Addressed
- Manual compilation of employee sick leave and vacation data is time-consuming and prone to errors
- Lack of unified absence data aggregation and classification
- Absence information is not conveyed to the payroll department in a timely and accurate manner
Application Scenarios
- Regular employee absence tracking by HR departments
- Providing accurate sick leave and vacation data to payroll teams for salary calculation
- Medium to large organizations seeking to automate office workflows and reduce manual intervention
Main Process Steps
- Scheduled Trigger: Workflow automatically starts at 8:00 AM on the 1st of each month.
- Calculate Time Range: Determine the start and end dates of the previous month.
- Data Retrieval: Pull all events within the specified period from Google Calendar.
- Event Classification: Categorize events as “Sick Leave” or “Vacation” based on event summary content.
- Data Filtering and Calculation: Compute total sick leave and vacation days for each employee separately.
- Data Aggregation: Consolidate absence records for all employees.
- Generate Summary Report: Create a detailed text report listing employee names alongside their respective absence days.
- Send Email: Deliver the generated report via email to the payroll team.
Systems or Services Involved
- Google Calendar (to retrieve absence event data)
- SMTP Email Service (to send absence summary reports)
- Built-in n8n Nodes (Cron scheduler, date/time calculations, conditional logic, data processing, code execution, email sending, etc.)
Target Users and Value
- HR Managers: Automate employee absence tracking to reduce workload
- Payroll and Finance Teams: Obtain accurate and timely absence data to ensure correct salary calculations
- Business Leaders: Enhance operational efficiency and minimize human errors
- Any organization using Google Calendar to record employee leave
This workflow integrates automated processes and intelligent classification to achieve precise statistics and reporting of employee leave data, facilitating digital transformation in human resource management.