n8n templatesn8n templates

Automated Work Attendance with Location Triggers

This workflow utilizes iPhone shortcuts and Webhooks to achieve location-based automated attendance management. Users can easily clock in and out using their phones, while the system automatically detects and creates Google Sheets documents to record check-in and check-out times, eliminating issues of missed clock-ins and cumbersome data entry. It is suitable for remote work, freelancers, and on-site staff, enhancing attendance accuracy and management efficiency, simplifying the attendance process, and providing a paperless smart office experience.

Workflow Diagram
Automated Work Attendance with Location Triggers Workflow diagram

Workflow Name

Automated Work Attendance with Location Triggers

Key Features and Highlights

This workflow leverages iPhone Shortcuts in conjunction with Webhooks to enable automated clock-in and clock-out based on geographic location. The system automatically detects whether a corresponding Google Sheets document exists; if not, it creates one and accurately logs the user’s check-in or check-out times into Google Sheets. This achieves fully automated, paperless attendance management.

Core Problems Addressed

Traditional attendance methods rely on manual clock-ins or dedicated devices, which often lead to missed punches and cumbersome data entry. This workflow resolves issues related to untimely attendance data collection and management difficulties by using location triggers and automation, thereby enhancing accuracy and efficiency in attendance tracking.

Use Cases

  • Remote workers or freelancers who need precise work time tracking
  • Enterprises aiming to simplify attendance processes and reduce manual intervention
  • On-site employees clocking in/out automatically via their smartphones without additional hardware
  • Scenarios requiring automatic recording of entry and exit times based on geographic location

Main Process Steps

  1. The user initiates a “Check-In” or “Check-Out” command via iPhone Shortcuts, triggering a Webhook request that includes direction information (start or end of work).
  2. The workflow receives the Webhook request and checks Google Drive for a Google Sheets document named “WorkTimeTracking.”
  3. If the spreadsheet does not exist, it automatically creates the Google Sheets document and the corresponding worksheet.
  4. A log entry is generated containing the current date, time, and punch direction (check-in or check-out).
  5. The log is appended to the “Worklog” worksheet within Google Sheets, enabling automatic attendance data recording.

Involved Systems and Services

  • iPhone Shortcuts (Shortcuts App)
  • n8n Automation Platform
  • Google Drive (for storing spreadsheet files)
  • Google Sheets (for saving attendance logs)
  • Webhook (to receive trigger requests from mobile devices)

Target Users and Value

  • HR and administrative personnel seeking to optimize attendance management workflows
  • Remote and on-site employees simplifying clock-in/out operations
  • Automation enthusiasts and technical users leveraging low-code tools for smart office solutions
  • Individuals or teams requiring location-based automatic time recording

This location-triggered automated attendance workflow significantly improves the accuracy and automation level of attendance data, helping users achieve a seamless and efficient time management experience.