Batch File Upload to Google Drive with Automated Folder Management
This workflow supports users in batch uploading files to a designated Google Drive folder through a custom form. It can automatically detect whether the folder exists; if it does not, it will create a new folder and upload all files in an orderly manner, preserving the original file names and structure. This automation process significantly simplifies the traditional manual upload steps, making it suitable for businesses, educational institutions, and individual users, enhancing file management efficiency and preventing confusion and loss.
Workflow Name
Batch File Upload to Google Drive with Automated Folder Management
Key Features and Highlights
This workflow enables users to upload multiple files via a custom form while specifying a target folder name, automatically performing the following functions:
- Automatically detects whether the specified folder exists in Google Drive
- Creates the folder automatically if it does not exist
- Batch uploads all files to the specified folder (newly created or existing)
- Preserves original file names and structure to ensure orderly file management
Core Problems Addressed
When uploading multiple files traditionally, users must manually create folders and upload files one by one, which is cumbersome and error-prone. This workflow automates the upload process, significantly improving the efficiency of bulk file management and preventing file loss or disorder.
Use Cases
- Enterprises or teams needing to centrally collect and archive large volumes of files, such as project documents, contracts, multimedia assets, etc.
- Educational institutions collecting student assignments and reports in bulk
- Individual users quickly organizing and backing up multiple files to the cloud
- Any scenario requiring large-scale file storage categorized by folders
Main Process Steps
- Form Submission Trigger: Users upload files and enter the target folder name via a form
- Retrieve Folder Name: Extract the folder name input by the user
- Search Folder: Query whether the folder exists under a specified parent directory in Google Drive
- Folder Existence Check
- If exists: proceed to "Prepare Files for Upload" step, processing and uploading files individually to the folder
- If not exists: create a new folder, then prepare and upload files to the newly created folder
- File Preparation: Split the uploaded multiple files into individual file units to ensure file integrity
- File Upload: Upload the individual files to the corresponding folder (new or existing)
Involved Systems or Services
- Google Drive (including folder search, creation, and file upload)
- Form trigger node (supporting multi-file upload and field input)
- Code node (for splitting and processing binary file data)
Target Users and Value
- Enterprise administrators and team collaborators, reducing manual file organization workload
- Freelancers and content creators, enabling rapid management of asset files
- Teachers and educational staff, improving efficiency in assignment collection and categorization
- Any users requiring efficient bulk upload and automatic file classification, saving time and optimizing cloud file management experience
This workflow seamlessly integrates file upload with folder management, offering simple operation and high automation, greatly enhancing the efficiency and standardization of bulk file management in Google Drive.