Daily Google Calendar Meeting Reminders to Slack
This workflow automatically extracts the day's meeting events from Google Calendar and organizes them into clear messages, which are then sent to a designated channel via Slack. Users do not need to manually check their calendars, as the system will push meeting reminders at a scheduled time every morning, ensuring that important appointments are not missed. This is effective for remote teams, corporate assistants, and freelancers, as it enhances time management efficiency and work coordination.
Workflow Name
Daily Google Calendar Meeting Reminders to Slack
Key Features and Highlights
This workflow automatically retrieves all meeting events from the user’s Google Calendar for the current day, formats the times, and filters out only today’s meetings. It then compiles the meeting names, times, and links into a clear message and sends it to a specified Slack channel, helping users quickly grasp their daily schedule.
Core Problem Solved
Eliminates the tedious manual process of checking calendar meetings every day by automatically pushing timely reminders of the day’s meetings. This prevents missing important appointments and enhances time management efficiency.
Use Cases
- Remote team members needing daily meeting summaries
- Executive assistants automatically reminding leaders of their daily meetings
- Freelancers or project managers efficiently managing daily schedules
- Any work environment relying on Google Calendar and Slack for collaboration
Main Workflow Steps
- Scheduled Trigger (Cron): Automatically starts the workflow every day at 6 AM.
- Fetch Calendar Data (Google Calendar Node): Retrieves all events from the user’s Google Calendar.
- Date and Time Processing (Function and Date & Time Nodes): Obtains the current date, converts event start times to the specified timezone (Asia/Qatar), and formats dates as “DD/MM/YYYY.”
- Data Consolidation (Set and Merge Nodes): Organizes key information such as meeting name, time, location, and links.
- Filter Today’s Events (IF Node): Retains only meetings scheduled for the current date.
- Message Generation (Function Node): Constructs the Slack message content, listing all meetings for the day with their names, times, and links.
- Message Delivery (Slack Node): Sends the compiled meeting reminder message to the designated Slack channel “virtual-assistant.”
Systems and Services Involved
- Google Calendar: Provides calendar event data via API.
- Slack: Serves as the messaging platform to deliver meeting reminders to team channels.
- Built-in n8n Nodes: Including Cron for scheduling, function nodes for processing, date & time formatting, conditional filtering, and data merging.
Target Users and Value
- Business managers and employees: Helps team members quickly stay informed about daily meetings.
- Administrative assistants and secretaries: Automates itinerary organization for executives, boosting productivity.
- Project managers and freelancers: Efficiently manage daily tasks and meetings to avoid scheduling conflicts.
- IT operations and automation enthusiasts: Easily integrate calendar and team communication tools using n8n.
This workflow achieves seamless integration between Google Calendar and Slack, leveraging automation to ensure timely delivery of important daily schedules, significantly improving time management efficiency and team collaboration experience.