Email Mailbox as Todoist Tasks
This workflow automatically converts unread and starred emails from Gmail into Todoist tasks. Utilizing AI to intelligently analyze the content of the emails, it generates task titles, descriptions, and suggested action plans. It effectively addresses the issues of chaotic email management and task omissions, helping users efficiently capture work priorities and improve the efficiency of email handling and task management. This solution is suitable for professionals and teams who need to quickly transform emails into actionable tasks.
Tags
Workflow Name
Email Mailbox as Todoist Tasks
Key Features and Highlights
This workflow automatically converts unread and starred emails in a Gmail inbox into Todoist tasks. Leveraging AI-powered analysis of email content, it generates task titles, concise descriptions, recommended actions, and reply suggestions, enabling seamless integration and efficient management between emails and tasks.
Core Problems Addressed
It tackles challenges such as the complexity of managing overwhelming email information, missed to-dos, and cumbersome task creation processes. By automatically extracting key email content and generating actionable tasks, it helps users efficiently capture work priorities and enhances both email handling and task management productivity.
Use Cases
- Professionals who need to quickly transform email content into actionable tasks
- Teams or individuals relying on Todoist for task management
- Users seeking AI-assisted email reply drafting and task planning
- Project managers requiring unified management of emails and to-dos
Main Workflow Steps
- Workflow is triggered (supports manual trigger, IMAP email trigger, and scheduled trigger)
- Retrieve the list of unread and starred emails from Gmail
- Merge the unread and starred email data
- Query all incomplete tasks in the current Todoist project
- For each email, check if a corresponding task already exists based on the email subject; if not:
- Fetch the full email content
- Analyze and summarize the email content using OpenAI GPT-4
- Automatically generate a structured output including task title, description, recommended actions, and reply plan
- Validate the AI output; if valid, create a new Todoist task
- If an email’s star is manually removed, automatically close the corresponding Todoist task
- Optionally, mark processed emails as read and star them
Systems and Services Involved
- Gmail (accessed via OAuth2 for email retrieval and status updates)
- Todoist (task management platform for creating and closing tasks)
- OpenAI GPT-4 (language model used for intelligent email content parsing and task generation)
- n8n Automation Platform (orchestrates the workflow by connecting all nodes)
Target Users and Value Proposition
Ideal for office professionals, project managers, customer support, sales personnel, and others who need to efficiently manage large volumes of emails and convert them into concrete action items. This workflow significantly reduces manual effort in organizing emails and creating tasks through automation and AI assistance, thereby improving work efficiency and email response quality while enabling intelligent linkage between emails and tasks.
Microsoft Outlook AI Email Assistant
This workflow integrates Microsoft Outlook email with the OpenAI GPT-4 model to enable intelligent analysis and automatic classification of untagged emails. It can automatically clean email content, accurately identify email types and priorities, and enhance email processing efficiency by incorporating external CRM contact data. It supports flexible configuration of classification rules, reducing manual filtering time, making it suitable for enterprise email management, sales, and customer service teams, and helping users achieve efficient email management and automation.
Amadeus Flight Bargains
This workflow can automatically monitor flight prices for specified routes, querying daily at scheduled times and comparing them with the set target price. Once a discounted flight below the target price is detected, the system will immediately notify the user via email. By integrating flight search APIs and intelligent filtering features, it significantly saves users time in searching for discounted tickets and increases the likelihood of discovering promotional flights, making it suitable for various scenarios such as individuals, travel agencies, and corporate travel management.
Automated Daily Financial News Summary Delivery Workflow
This workflow automatically retrieves the latest financial news from the UK Financial Times at a scheduled time every day, extracting key headlines and focal content. It utilizes the Google Gemini AI model for professional summarization, generating clearly structured HTML emails, which are then automatically sent to designated recipients. This process integrates news collection, content refinement, and email distribution, helping investors quickly access important information and enhance decision-making efficiency. It is suitable for investment institutions, financial analysts, and other users who need to regularly monitor market dynamics.
Reply Draft with OpenAI Assistant (Automated Reply Draft Generation Based on OpenAI Assistant)
This workflow automatically generates reply drafts by monitoring emails with specific labels in Gmail. It passes the content of the latest emails to an intelligent assistant, which generates high-quality replies and inserts them into the original email thread in a properly formatted manner, finally removing the triggering label. This process significantly enhances the efficiency of email responses, making it particularly suitable for scenarios like customer service and sales that require quick email handling, thereby reducing the manual workload and achieving intelligent and automated email replies.
Email Verification Auto-Detection Workflow
This workflow is manually triggered to automatically call the well-known Hunter API to verify a specified email address, quickly assessing its validity and availability. It simplifies the email verification process, helping users avoid email delivery failures and resource waste due to invalid email addresses in scenarios such as marketing, customer relationship management, and recruitment, thereby enhancing the communication efficiency and marketing effectiveness of the business.