Google Cal to Zoom Meeting
This workflow automatically retrieves meeting schedules from Google Calendar for the next 12 hours and creates Zoom online meetings based on those schedules. Through secure authentication, it ensures a seamless connection between Google Calendar and Zoom, supporting both scheduled and manual triggers. This greatly enhances the efficiency and accuracy of meeting arrangements, avoiding duplicate operations and omissions. It is suitable for various scenarios, including remote working teams, sales personnel, and educational institutions.
Workflow Name
Google Cal to Zoom Meeting
Key Features and Highlights
This workflow automatically retrieves all calendar events from Google Calendar within the next 12 hours, filters eligible meeting events, and creates corresponding Zoom online meetings based on these events. It connects Google Calendar and Zoom accounts securely via OAuth2 authentication, enabling seamless integration and automated meeting generation. The workflow supports scheduled triggers (daily at 7 AM) as well as manual execution, offering flexibility and convenience.
Core Problems Addressed
Traditional online meeting scheduling often requires manually creating meetings in Zoom, which can lead to repetitive tasks, omissions, or scheduling conflicts. This workflow automates calendar event synchronization, reducing manual operations, improving the accuracy and efficiency of meeting arrangements, and preventing duplicate creation for irrelevant or canceled meetings.
Use Cases
- Remote teams automatically generating online meeting links to ensure smooth meetings.
- Sales or customer service personnel quickly creating client meetings based on their schedules.
- Educational or training institutions automatically scheduling online course meetings.
- Individuals or organizations relying on Google Calendar for schedule management and using Zoom for meetings.
Main Process Steps
- The workflow is initiated either by a scheduled trigger (daily at 7 AM) or manually.
- Calculate the time window covering the next 12 hours from the current time.
- Retrieve all calendar events within this time frame from Google Calendar.
- Filter out events that are marked as transparent (canceled) or contain keywords such as “signal,” “minute meeting,” or “in person,” which indicate non-Zoom meetings.
- For the filtered valid meetings, automatically invoke the Zoom node to create corresponding online meetings. The meeting topic inherits the calendar event summary, and the time and duration are synchronized.
- Use OAuth2 protocol to ensure secure authorization of Google and Zoom accounts.
Involved Systems or Services
- Google Calendar: Retrieve and filter calendar events.
- Zoom: Create online meetings.
- Built-in n8n nodes: Scheduled trigger (Cron), date-time calculation, conditional filtering, manual trigger.
Target Users and Value
- Corporate employees and managers seeking to improve meeting scheduling efficiency.
- Remote teams simplifying the creation of online meetings.
- Account managers and sales personnel automatically generating client meeting links.
- Educational and training institutions managing courses online.
- Any users needing to automatically convert Google Calendar events into Zoom meetings, saving time, reducing repetitive work, and enhancing workflow automation.