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Mail Agent: Intelligent Email Classification and Archiving Assistant

This workflow is an intelligent email classification and archiving assistant that can automatically identify and process emails in the Gmail inbox. By integrating Telegram message triggers with the GPT-4.1 model, the system efficiently classifies emails, archives unnecessary ones, and tags important emails. At the same time, users can receive real-time feedback on processing results, significantly reducing manual screening time and improving email management efficiency, making it suitable for both individual and business users.

Workflow Diagram
Mail Agent: Intelligent Email Classification and Archiving Assistant Workflow diagram

Workflow Name

Mail Agent: Intelligent Email Classification and Archiving Assistant

Key Features and Highlights

This workflow integrates Gmail, Telegram message triggers, and the OpenRouter GPT-4.1 intelligent model to automate the classification and archiving of emails in the Gmail inbox. It intelligently identifies email content, automatically archives unnecessary emails, labels important ones accordingly, and provides real-time processing feedback via Telegram. With a high degree of automation, it significantly reduces manual screening time and enhances email management efficiency.

Core Problems Addressed

  • Overcrowded Gmail inboxes causing information overload and inefficient management.
  • Time-consuming and error-prone manual email sorting that risks missing critical information.
  • Lack of intelligent classification tools to automatically prioritize and handle emails.

Use Cases

  • Individuals or businesses managing large volumes of Gmail emails to improve processing efficiency.
  • Customer support teams automatically filtering client emails to quickly identify those requiring responses.
  • Users who need real-time monitoring of email processing status through Telegram.

Main Workflow Steps

  1. Trigger: Workflow initiation via Telegram message trigger or manual execution.
  2. Fetch Emails: Retrieve all unprocessed emails from the Gmail inbox.
  3. Filter Processed Emails: Prevent duplicate processing of already classified or archived emails.
  4. Intelligent Classification: Utilize the OpenRouter GPT-4.1 model to analyze email content and categorize emails as “Absolutely Unnecessary to Archive,” “Needs Reading,” or “Others.”
  5. Email Actions: Archive emails classified as “Absolutely Unnecessary”; apply appropriate labels to emails marked as “Needs Reading” or “Others.”
  6. Summary Report: Compile all email processing results into a concise report.
  7. Feedback Notification: Push the email processing summary to the user via Telegram for real-time inbox status updates.

Involved Systems and Services

  • Gmail: Email retrieval, archiving, and label management.
  • Telegram: Workflow triggering and receiving email processing notifications.
  • OpenRouter GPT-4.1: Intelligent email content analysis to assist classification decisions.
  • n8n Automation Platform: Orchestrates the integration of the above services to enable workflow automation.

Target Users and Value

  • Individual users requiring efficient management of large volumes of Gmail emails.
  • Business teams such as customer service and sales needing rapid filtering of critical emails.
  • Users who want to monitor inbox dynamics in real time via chat tools like Telegram.
  • Tech enthusiasts and enterprises aiming to leverage AI to enhance office automation.

This workflow helps users automatically organize information, reduce email clutter, and improve the intelligence and responsiveness of email management, making it an indispensable assistant for modern digital office environments.