My Workflow
This workflow collects user information through forms, automatically verifies the validity of email addresses to ensure data quality. Valid leads are synchronized and updated to Google Sheets, and relevant personnel are promptly notified via Gmail and Discord to avoid missing important information. The built-in conditional judgment feature ensures that only verified data continues to be processed, thereby reducing manual verification work and improving work efficiency. It is suitable for scenarios such as customer inquiries on corporate websites, marketing, and customer support, achieving automated management and response.
Workflow Name
My Workflow
Key Features and Highlights
This workflow collects user-submitted information—including name, email, and issue description—via an n8n form trigger. It automatically validates email addresses, filters out invalid or fake emails, and synchronizes valid leads to a Google Sheets spreadsheet. Simultaneously, it sends notification emails through Gmail and pushes messages to a Discord channel, enabling timely multi-channel alerts. Built-in conditional logic ensures that only data with verified valid emails is processed and notified.
Core Problems Addressed
- Automated collection and management of customer inquiries and leads from websites or other channels
- Effective filtering of fake emails to improve lead quality and prevent spam interference
- Real-time multi-channel notifications to relevant personnel, avoiding missed important leads
- Reduction of manual data sorting and verification workload, enhancing operational efficiency
Application Scenarios
- Collecting customer inquiries on corporate websites
- Managing potential customer information for marketing campaigns
- Automating customer support request handling
- Automatic organization and notification of sales leads
Main Workflow Steps
- Users submit their name, email, and inquiry content via a website form (n8n Form Trigger)
- The Hunter node is called to verify the authenticity of the email address
- Based on the email verification result:
- If the email is valid, proceed with sending notification emails (Gmail), updating the Google Sheets database, and pushing messages to Discord
- If the email is invalid, terminate subsequent operations (No Operation)
- Maintain the lead database through Google Sheets for centralized data management
- Deliver multi-channel alerts via email and Discord to ensure timely team response
Involved Systems and Services
- n8n Form Trigger
- Hunter Email Verification Service
- Google Sheets
- Gmail
- Discord (chat and notification platform)
Target Users and Value
- Marketing Teams: Automate capturing potential customer information and respond quickly to inquiries
- Customer Support Teams: Centralize management of customer issues and improve service efficiency
- Sales Teams: Obtain high-quality leads and reduce ineffective communication
- Website Administrators: Easily build customer information collection and management workflows without manual intervention
- SMEs and startups focused on data quality and response speed
This workflow enables businesses to achieve a fully automated closed-loop management process—from customer data collection and validation to multi-channel notification—significantly improving operational efficiency and customer experience.