n8n templatesn8n templates

Automated Synchronization of Stripe Invoices to AWS S3 Bucket

This workflow automates the retrieval and archiving of Stripe invoices, supporting the automatic download of valid invoice PDF files within a specified time period, and categorically storing them in an AWS S3 bucket. By dynamically generating storage paths and implementing an intelligent tiered storage strategy, users can flexibly configure the folder structure, reducing manual operations and improving the efficiency and accuracy of financial document management. It is suitable for e-commerce, SaaS companies, and finance teams.

Workflow Diagram
Automated Synchronization of Stripe Invoices to AWS S3 Bucket Workflow diagram

Workflow Name

Automated Synchronization of Stripe Invoices to AWS S3 Bucket

Key Features and Highlights

  • Automatically retrieves all Stripe invoice data from the specified month onward
  • Precisely filters invoice objects to ensure only valid invoice files are processed
  • Automatically downloads invoice PDF files
  • Dynamically generates year- and month-based S3 storage paths based on invoice creation date
  • Supports customizable subfolders and bucket names for flexible storage structure configuration
  • Scheduled to trigger monthly with manual execution option to accommodate various use cases
  • Automatically applies Intelligent Tiering storage class upon upload to optimize storage costs

Core Problems Addressed

Manual downloading and categorization of Stripe invoices is time-consuming, labor-intensive, and prone to errors. This workflow automates invoice retrieval, downloading, archiving, and categorized storage, significantly simplifying financial document management while improving efficiency and accuracy.

Use Cases

  • Businesses or individuals using Stripe for payments (e-commerce, SaaS, etc.) to automatically archive monthly invoices
  • Finance departments automating invoice organization and backup for easier auditing and tax compliance
  • Users needing centralized storage of invoice data in AWS S3 for further processing or long-term retention
  • Teams aiming to automate financial document management and reduce manual operations

Main Process Steps

  1. Trigger Method: Automatically triggered on the 1st of each month or manually started via test click
  2. Environment Variable Configuration: Set target S3 bucket name, invoice subfolder, target year/month, and other parameters
  3. Retrieve Invoice List: Call Stripe API to fetch invoice data for the specified time period
  4. Filter Invoice Objects: Exclude non-invoice data to ensure accurate downstream processing
  5. Download Invoice PDFs: Download PDF files based on invoice URLs
  6. Generate Storage Path: Dynamically create S3 storage paths according to invoice creation date and configured subfolders; example format: invoices/2024/12/invoice-number-123.pdf
  7. Upload to S3 Bucket: Upload invoice PDFs to the specified AWS S3 bucket with Intelligent Tiering storage class applied automatically
  8. Error Handling: Halt and report errors if non-invoice objects are encountered to maintain data integrity

Involved Systems or Services

  • Stripe API: Used to retrieve invoice lists and related PDF links
  • AWS S3: Serves as the storage and archival destination for invoice files
  • n8n Automation Platform Nodes: Includes HTTP request, conditional logic, scheduled trigger, file upload, and other core nodes

Target Users and Value Proposition

  • Finance and operations teams of companies using Stripe as a payment channel
  • Small and medium enterprises seeking to automate invoice management and reduce manual workload
  • Developers and technical teams building automated financial workflows
  • Organizations requiring long-term preservation and standardized management of invoice files for compliance purposes

This workflow enables efficient acquisition and systematic archiving of Stripe invoices through automation, helping users save time, reduce error rates, and enhance the standardization and convenience of financial document management.