Todoist Weekly Review Template

This workflow automatically retrieves completed tasks from the past week in Todoist, filters out specified projects, and generates a task list grouped by date, which is regularly sent to the user via email. It helps users systematically organize and review their work achievements, improving the transparency and efficiency of task management. It is suitable for weekly summaries for individuals or teams, project management reviews, and debriefing needs for remote workers, saving time on manual searching and organizing.

Workflow Diagram
Todoist Weekly Review Template Workflow diagram

Workflow Name

Todoist Weekly Review Template

Key Features and Highlights

This workflow automatically retrieves tasks completed in the past week from Todoist, filters tasks from specified projects, generates a date-grouped list of completed tasks, and regularly sends the summary to users via email. It supports both manual and scheduled triggers (every Friday afternoon), offering flexible and efficient weekly task review automation.

Core Problems Addressed

Helps users systematically organize and review their work achievements from the past week, preventing omission of completed tasks and enhancing transparency and efficiency in task management summaries. Eliminates the tedious manual process of searching and organizing tasks, thereby improving time utilization.

Use Cases

  • Weekly work summaries for individuals or teams
  • Task completion reviews in project management
  • Weekend retrospectives for remote workers or self-disciplined professionals
  • Regular reporting of work progress to supervisors or teams

Main Workflow Steps

  1. Workflow is triggered manually or by a scheduled trigger (every Friday at 3 PM)
  2. Retrieve all tasks completed within the last 7 days via the Todoist API
  3. Filter out tasks from user-specified ignored projects using a code node
  4. Group the remaining tasks by completion date and generate an HTML-formatted email body
  5. Automatically send an email titled “Todoist Weekly Review” containing the list of tasks completed that week

Involved Systems or Services

  • Todoist (task management platform, task data accessed via API)
  • Email service (for sending the compiled weekly review email)
  • n8n automation platform (for scheduling, data processing, and workflow management)

Target Users and Value

  • Professionals focused on work retrospection and efficiency improvement
  • Project managers or team leaders who need regular summaries of task completion
  • Users managing tasks with Todoist who want to automate weekly reporting
  • Workplace professionals seeking to reduce repetitive organizational tasks through automation

This workflow significantly streamlines the weekly task review process, enabling users to focus on their work while maintaining clear oversight of their progress.