Waitlist Registration with Email Verification

Workflow Name

Waitlist Registration with Email Verification

Key Features and Highlights

This workflow implements a comprehensive user waitlist registration and verification process. After users submit their personal information via a form, the system automatically generates a unique verification code and sends it to the user’s email. Users must enter this code on a subsequent verification page to confirm the validity of their email address and the authenticity of their identity. Upon successful verification, users can provide additional information such as their intended use. All data is stored in real-time and synchronized with a Google Sheets spreadsheet for easy management and follow-up.

Core Problems Addressed

• Automates the collection and management of waitlist user information, eliminating data duplication and manual entry errors.
• Ensures the authenticity and validity of user information through an email verification code mechanism, preventing fake or malicious registrations.
• Enables multi-step user interaction (information submission, email verification, supplementary intent details), enhancing user experience and data completeness.

Use Cases

• Early user recruitment and waitlist management for SaaS products or new services.
• Event registration, appointment booking, or limited resource applications requiring email verification.
• Any scenario that requires user identity confirmation via email verification codes.

Main Process Steps

1. Users submit basic information such as name, email, and company website through the “Waitlist Form.”
2. The system cleanses and standardizes user input data (e.g., converts email to lowercase, formats URLs).
3. A random six-digit verification code is generated.
4. User data and the verification code are added or updated in the Google Sheets waitlist spreadsheet.
5. The verification code email is sent to the user with instructions for email verification.
6. Users enter the received verification code in the “Validate with Verification Code” form.
7. The system verifies the correctness of the code:
   • If successful: marks the user status as verified and redirects to a form to provide additional “Intended Use” information.
   • If failed: prompts the user to re-enter the code, continuing the verification loop.
8. Users fill in their intended use information, which is saved to Google Sheets.
9. The complete waitlist registration and verification process is finalized.

Involved Systems and Services

• Google Sheets: Serves as the storage and management platform for the waitlist and user information.
• Email Service (SMTP): Automatically sends verification emails containing the code to users.
• n8n Form Nodes: Provide interactive interfaces for users to submit information and enter verification codes.
• Random Code Generation (Crypto Node): Ensures each user’s verification code is unique and secure.

Target Audience and Value

• Product managers and operations teams: Automate user list maintenance and email verification without manual effort.
• Marketing and customer relations teams: Obtain accurate and valid user contact information to improve follow-up communication efficiency.
• Developers and automation engineers: Quickly implement email verification mechanisms, reducing redundant development work.
• Startups and SaaS providers: Efficiently manage early users, ensure data authenticity, and increase user conversion rates.

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This no-code automated workflow streamlines the entire process from user sign-up to email verification and supplementary data collection, significantly simplifying operations, improving data quality, and enhancing user experience. It is well-suited for any business scenarios requiring waitlist management and email verification.