Coffee Bot (Mattermost)
This workflow helps businesses organize weekly virtual coffee chats on the Mattermost platform through automated grouping and scheduling. It intelligently randomly divides employees into small groups, enhancing communication and collaboration among team members. Additionally, the workflow posts greetings and grouping results in a designated channel and sends meeting invitations via Google Calendar, streamlining the meeting arrangement process and promoting informal communication and team cohesion.
Workflow Name
Coffee Bot (Mattermost)
Key Features and Highlights
This workflow automates grouping and scheduling to facilitate weekly virtual coffee chats within enterprises on the Mattermost platform. It intelligently assigns employees into randomized groups of approximately three members, avoiding single-person groups to enhance communication and collaboration among team members. The workflow automatically posts greeting messages and grouping results in a designated channel, while also sending Google Calendar invitations to synchronize meeting times for all participants.
Core Problems Addressed
- Manual grouping is time-consuming and may lead to uneven groups, compromising communication quality
- Lack of informal communication opportunities among employees, affecting team cohesion
- Meeting scheduling is cumbersome and prone to omissions or conflicts
By automating group formation and calendar invitations, this workflow streamlines the organizational process and fosters regular social interactions among team members.
Use Cases
- Remote or hybrid teams conducting regular virtual coffee chats
- Promoting interaction among members across departments or project teams within an organization
- Scenarios requiring automated social event organization to free up human resources
Main Process Steps
- Scheduled Trigger: Automatically initiates the workflow every Monday at 10 AM
- Send Greeting Message: Posts a welcome message in a specified Mattermost channel
- Retrieve Channel Members: Fetches all employee information from the virtual coffee chat channel
- Grouping Algorithm: Uses a custom function node to randomly shuffle the member list and assign groups of three, ensuring no single-person groups
- Publish Grouping Results: Sends the group lists back to the Mattermost channel for easy viewing by all participants
- Send Calendar Invitations: Utilizes the Google Calendar API to send meeting invites to each group member, supporting edit permissions and video conferencing links
Systems and Services Involved
- Mattermost: For message posting, member retrieval, and intra-group communication
- Google Calendar: For automated sending and management of event invitations
- n8n Function Node: Implements custom grouping logic to achieve randomized and balanced member assignments
Target Users and Value
- HR professionals and team managers aiming to enhance informal communication and team belonging
- Remote teams seeking to promote interaction and relationship building across locations
- Organizations looking to boost employee engagement and event organization efficiency through automation
Leveraging n8n’s powerful automation capabilities and multi-system integration, the “Coffee Bot (Mattermost)” workflow effortlessly creates enjoyable virtual coffee moments, helping enterprises build a tighter-knit team culture.