Email Summary Agent
This workflow automatically retrieves all emails from a specified inbox every morning at 7 AM, capturing those from the past 24 hours. It utilizes the GPT-4o-mini model for intelligent summarization and extraction of key information, ultimately generating an aesthetically pleasing HTML format email summary that is sent to the team’s inbox. It helps the team efficiently manage a large volume of emails, quickly understand important content and tasks, avoid information omissions, and enhance communication efficiency. This is particularly suitable for corporate teams that need to regularly organize email information.
Workflow Name
Email Summary Agent
Key Features and Highlights
This workflow is automatically triggered every day at 7 AM to fetch all emails received in a specified mailbox within the past 24 hours. It leverages OpenAI’s GPT-4o-mini model to intelligently summarize email content and extract key information. The final output is a well-formatted HTML email summary report, which is sent to a pre-configured team mailbox.
Highlights include scheduled automatic execution, structured processing of email content, multi-dimensional key information extraction (such as important matters and action items), and an intuitive email summary presentation—significantly enhancing team email handling efficiency.
Core Problems Addressed
In daily operations, team members often struggle to quickly grasp key points due to the large volume of emails, resulting in information omission and reduced communication efficiency. This workflow automates the aggregation and intelligent summarization of emails, helping teams rapidly understand important messages and pending tasks from the past day, thereby saving considerable time otherwise spent on reading and filtering emails.
Application Scenarios
- Daily email review and reporting for corporate teams
- Quick overview of customer or project-related emails for customer service, sales, or project management teams
- Email communication summaries for remote or cross-time-zone teams
- Situations requiring regular email content analysis and action item organization
Main Process Steps
- Scheduled Trigger (Daily 7 AM Trigger): Automatically starts the workflow every day at 7 AM.
- Fetch Emails (Past 24 Hours): Retrieves all emails received in the past 24 hours from the specified Gmail account.
- Organize Email Data (Morning): Extracts key information such as sender, recipients, CC, and email snippets.
- Intelligent Email Summarization (Summarize Emails with OpenAI - Morning): Utilizes OpenAI’s GPT-4o-mini model to generate structured email summaries and a list of pending action items.
- Send Summary Report (Send Summary - Morning): Sends the formatted email summary and action items to the designated team mailbox, with relevant personnel copied.
Involved Systems or Services
- Gmail (for email fetching and sending)
- OpenAI (GPT-4o-mini model for intelligent email summarization)
- n8n Automation Platform (for scheduling and workflow orchestration)
Target Users and Value
Ideal for teams and individuals who need efficient management and quick access to core email information—especially product managers, project managers, customer service, sales, and cross-department collaboration teams. By automating email summarization and intelligent analysis, it significantly improves information processing efficiency, ensures no email content is overlooked, helps teams focus on priorities, and facilitates timely follow-up actions.