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Employee Work Hours Summary Report Generator

This workflow automates the collection and organization of team members' work hour records, generating clear and aesthetically pleasing work hour reports in Markdown format, which are then converted into HTML files for easy browsing and archiving. It supports automatic embedding of user avatars to enhance report readability and offers an optional email sending feature for convenient one-click distribution. This process significantly reduces the hassle and errors associated with manually organizing work hour data, improving project management efficiency, and is suitable for various scenarios such as project management, team operations, and freelancing.

Workflow Diagram
Employee Work Hours Summary Report Generator Workflow diagram

Workflow Name

Employee Work Hours Summary Report Generator

Key Features and Highlights

This workflow automatically collects and organizes team members’ work hour records, generating well-structured and visually appealing work hour reports in Markdown format based on task and user information. It then converts these reports into HTML files for easy viewing and archiving. The workflow supports automatic embedding of user avatars to enhance report readability and professionalism. Optional email integration enables one-click distribution of reports.

Core Problems Addressed

It solves the cumbersome and error-prone nature of traditional manual work hour data compilation by automating data classification, aggregation, and polished presentation. This helps managers quickly gain insights into team task engagement, thereby improving project management efficiency.

Application Scenarios

Ideal for project management, team operations, freelancers, consulting firms, or any scenario requiring periodic summarization of employee or member work hours, task progress, and work content. Especially suitable for situations where work hour distribution reports need to be presented to supervisors or clients.

Main Workflow Steps

  1. Manual Trigger Execution: Workflow starts upon user-initiated manual trigger.
  2. Retrieve Work Hour Data: Simulate fetching work hour records including user name, avatar URL, task name, date, hours worked, and remarks.
  3. Sort Work Hour Records: Sort data by user name, task name, and date for streamlined processing.
  4. Extract Unique Avatars: Deduplicate and extract distinct user avatar URLs.
  5. Download Avatar Images: Fetch avatar images as binary data via HTTP requests.
  6. Merge Work Hours with Avatar Data: Combine work hour records with corresponding avatar images.
  7. Generate Markdown Report: Use custom functions to dynamically create Markdown text featuring user grouping, task grouping, tabular display, total task hours, and embedded avatars.
  8. Convert Markdown to HTML: Transform Markdown content into a complete HTML document.
  9. Convert to Binary File: Convert HTML content into binary data for saving or sending.
  10. (Optional) Send Email: Send the generated report as an email attachment to specified recipients.

Involved Systems or Services

  • Core n8n automation platform nodes (Manual Trigger, Function, Item Lists, HTTP Request, Markdown Conversion, Email Sending)
  • Avatars retrieved via external Gravatar URLs
  • Email sending supported through SMTP service (configured as info@stats.consult in the example)

Target Users and Value

  • Project Managers and Team Leaders: Quickly generate detailed work hour reports to support project tracking and resource allocation.
  • HR and Administrative Staff: Easily consolidate employee work time for attendance and performance analysis.
  • Freelancers and Consultants: Standardize work hour recording and reporting to enhance professional image.
  • Corporate Management: Obtain clear task engagement data to support decision-making.
  • Any teams or individuals needing automated work hour statistics and task reporting, significantly saving time, reducing errors, and improving efficiency.