Ko-fi Payment Callback Reception and Intelligent Classification Workflow

Workflow Name

Ko-fi Payment Callback Reception and Intelligent Classification Workflow

Key Features and Highlights

This workflow is specifically designed to receive and process payment webhook events from the Ko-fi platform. It automatically verifies the security of incoming requests by validating tokens and intelligently distinguishes among three primary payment types: Donation, Subscription Payment, and Shop Order. For each payment type, the workflow extracts key data fields to facilitate subsequent automated operations. It also supports identifying whether a subscription payment is the first one, providing precise entry points for marketing and user management.

Core Problems Addressed

• Automates the processing of Ko-fi payment notifications, eliminating manual verification and classification efforts
• Ensures data source security by preventing forged webhook requests
• Intelligently routes payments by type to enable tailored downstream business logic
• Supports comprehensive payment data field collection to meet diverse data application needs

Application Scenarios

• Content creators, freelancers, or online stores using Ko-fi for fundraising, subscriptions, and sales who need to automatically synchronize and manage payment data
• Automation scenarios requiring integration of Ko-fi payment information with CRM, email, or other systems
• Operations teams seeking real-time monitoring of different payment types and new subscription users to drive targeted marketing and customer relationship management
• Developers and automation engineers building foundational solutions for integrating Ko-fi payments with proprietary systems

Main Workflow Steps

1. Webhook Listener: Receives Ko-fi payment webhook requests via HTTP POST
2. Preprocessing: Extracts data from the request body and the preset verification token
3. Token Validation: Verifies whether the verification_token in the request matches the preset token; if validation fails, the workflow terminates and returns an error
4. Payment Type Determination: Identifies the payment type based on the type field in the request—“Donation,” “Subscription,” or “Shop Order”
5. Data Mapping and Assignment: Maps key fields for the identified payment type (e.g., payer name, amount, currency, message, timestamp) to corresponding workflow variables
6. Subscription Check: For subscription payments, determines if it is the first subscription payment to enable triggering different subsequent actions
7. Subsequent Operation Hooks: Reserves nodes for follow-up processing of each payment type, allowing flexible extension for auto-replies, notifications, data storage, and other business functions

Involved Systems or Services

• Ko-fi: Source of payment data, providing webhook event push
• n8n Automation Platform: Hosts the workflow execution with nodes including Webhook, conditional checks (If, Switch), data assignment (Set), and error handling (Stop and Error)
• Reserved interfaces allow expansion to connect with email services, CRM, databases, and other third-party systems

Target Users and Value Proposition

• Ko-fi content creators and merchants who want to automatically manage and respond to various payment types, improving operational efficiency
• Technical personnel and automation enthusiasts looking to quickly build a secure and reliable Ko-fi payment data processing solution
• Marketing and customer relationship management teams needing real-time, accurate payment information to support user segmentation and marketing strategies
• Online service operators aiming to reduce manual intervention and enhance data accuracy through automation

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This workflow provides a secure, intelligent, and flexible foundational framework to effortlessly handle Ko-fi’s diverse payment scenarios, serving as an ideal bridge between Ko-fi and business systems.