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My Workflow

This workflow implements the automated bulk sending of customized course certificate emails. By reading a local CSV file, the system can quickly process student information and load the corresponding certificate images as email attachments for each student, automatically sending the emails. This process not only enhances the efficiency and accuracy of certificate issuance but also effectively addresses the complexities and errors associated with traditional manual distribution, improving the management efficiency of educational training institutions and internal training within companies.

Workflow Diagram
My Workflow Workflow diagram

Workflow Name

My Workflow

Key Features and Highlights

This workflow automates the batch sending of customized course certificate emails. By reading a local CSV file, it processes student information in bulk and dynamically attaches the corresponding certificate image for each student as an email attachment. The entire email sending process is automated, significantly improving the efficiency and accuracy of certificate distribution.

Core Problems Addressed

Traditional issuance of course completion certificates often requires manually generating and sending emails one by one, which is cumbersome and prone to errors. This workflow automates student data processing, batch splitting, and personalized certificate attachment loading, effectively resolving issues related to low efficiency, missed deliveries, and operational complexity in certificate distribution.

Application Scenarios

  • Bulk issuance of course completion certificates on online education platforms
  • Automated sending of student completion credentials for training institutions
  • Automatic distribution of internal training certificates within enterprises
  • Any scenario requiring batch sending of emails with attachments based on a student list

Main Process Steps

  1. Manually trigger the workflow execution.
  2. Read the local CSV file to obtain the student list and related information.
  3. Parse the student data into a tabular format for subsequent processing.
  4. Split the student list into batches (5 students per batch) to process in segments and avoid resource overload.
  5. For each student, dynamically read the corresponding certificate image file (PNG format).
  6. Attach the certificate image and send a customized email to the student’s mailbox via the SMTP email node.

Systems or Services Involved

  • Local file system (for reading CSV and certificate image files)
  • SMTP email service (for sending emails)
  • n8n node components (Manual Trigger, Read Binary File, Spreadsheet File, Split In Batches, Email Send)

Target Users and Value

  • Educational and training institution operators seeking to automate certificate issuance
  • Corporate training administrators aiming to enhance internal training process efficiency
  • Any users who need to send batch emails with attachments, reducing manual effort and error risks
  • Both technical and non-technical users looking to improve work efficiency through low-code automation tools

This workflow, through its streamlined and efficient design, enables batch automated sending of certificate emails, greatly reducing labor costs and enhancing user experience. It is an ideal automation solution for education and training management.