Automatically Save New Emails with Attachments to Google Drive
This workflow monitors a specified Gmail inbox in real-time and automatically processes new emails with attachments. When an eligible email is detected, it extracts all attachments, renames them according to a specific format, and uploads them to a designated directory in Google Drive. This not only eliminates the hassle of manual downloads but also achieves automatic archiving and cloud backup of email attachments, enhancing file management efficiency. It is suitable for businesses or individual users who need centralized storage and sharing of email attachments.
Workflow Name
Automatically Save New Emails with Attachments to Google Drive
Key Features and Highlights
This workflow monitors a specified Gmail inbox in real-time for new emails containing attachments. Once such an email is detected, it automatically extracts all attachments, renames them using the format “AttachmentName-SenderEmail.Extension,” and uploads them to a designated folder in Google Drive. This enables automatic archiving and cloud backup of email attachments, eliminating the hassle of manual downloading and management.
Core Problems Addressed
- Automates processing of emails with attachments to prevent missing or delayed downloads of important files
- Centralizes management of email attachments to improve file retrieval and storage efficiency
- Reduces email storage pressure by offloading attachments to the cloud
Use Cases
- Businesses or individuals needing automatic backup of important files sent by clients
- Centralized storage of email attachments in Google Drive for easier sharing and management
- Departments such as sales, customer support, and finance that frequently receive emails with attachments
Main Workflow Steps
- Gmail trigger listens in real-time for new emails, filtering those with attachments
- Function node extracts all attachment binary data and filenames from the email
- Rename attachments as “OriginalFileName-SenderEmail.Extension” and upload them to a specified Google Drive folder
Involved Systems or Services
- Gmail (email retrieval and trigger condition filtering)
- Google Drive (attachment storage and management)
- n8n built-in Function node (attachment data processing and renaming)
Target Users and Value
- Professionals and teams needing efficient management of email attachments
- Enterprise users aiming to reduce manual operations and enhance office automation
- Individual users concerned with file security and backup, especially those relying on the Gmail and Google Drive ecosystem