Sync Todoist Tasks to Notion
This workflow automatically synchronizes tasks with specific tags from Todoist to a Notion database. It periodically retrieves tasks through scheduled triggers, creates corresponding Notion pages, and updates Todoist task tags to achieve bidirectional management. Users can centrally manage key tasks, reduce manual operations, avoid information omissions, and enhance the uniformity and visualization of task management. This is suitable for individuals or teams that use both tools simultaneously.
Workflow Name
Sync Todoist Tasks to Notion
Key Features and Highlights
This workflow enables automatic synchronization of tasks tagged with a specific label in Todoist to a Notion database. Triggered on a scheduled basis, it automatically fetches all tasks labeled “send-to-notion” in Todoist, creates corresponding pages in the Notion database, and updates the Todoist tasks by replacing the label with “sent” while appending the Notion page link. This facilitates efficient, bidirectional task management integration.
Core Problems Addressed
It solves the pain points of switching between multiple task management platforms and redundant task entry, preventing task omissions and information silos. This enhances the consistency and visibility of task management across tools.
Use Cases
- Centralized management of selected key tasks from Todoist within Notion
- Teams or individuals seeking to automate task data synchronization and reduce manual operations
- Flexible filtering and synchronization strategies by distinguishing tasks through labels
Main Workflow Steps
- Scheduled Trigger: Periodically initiates the workflow
- Fetch Todoist Tasks with Specific Label: Filters tasks tagged as “send-to-notion”
- Add to Notion Database: Creates a database page with the task content as the title and records the Todoist task ID
- Update Todoist Task Label: Changes the task label from “send-to-notion” to “sent” and appends the Notion page link in the task description for easy tracking
Systems and Services Involved
- Todoist: Task retrieval and updates via OAuth2 authentication
- Notion: Task synchronization and database page operations
- n8n Scheduler Trigger: Executes the workflow on a set schedule
Target Users and Value
- Individuals or teams who use both Todoist and Notion for task and project management
- Managers aiming to simplify cross-platform task synchronization, improve efficiency, and enhance collaboration transparency
- Professionals seeking automation tools to reduce repetitive work and improve data consistency
By leveraging this workflow, users can achieve automatic task synchronization and status tracking, seamlessly bridging Todoist and Notion, thereby significantly enhancing task management convenience and organizational productivity.