Todoist Task Auto-Snooze Management
This workflow focuses on the automated management of Todoist tasks, primarily achieving the automatic "snoozing" and "waking" of tasks. By intelligently recognizing task deadlines, the system can automatically migrate tasks between the "Inbox" and "Snooze" projects, ensuring that users are not distracted by tasks that are prematurely interrupted while still receiving timely reminders for pending matters. This process enhances the efficiency and accuracy of task management, making it suitable for individuals and teams that need to handle task timing flexibly.
Workflow Name
Todoist Task Auto-Snooze Management
Key Features and Highlights
This workflow automates the “snooze” and “unsnooze” management of Todoist tasks. It automatically migrates tasks between the “Inbox” and “Snooze” projects based on their due dates, helping users schedule tasks more effectively, avoid premature interruptions, and ensure timely reminders. Highlights include:
- Automatic detection of whether a task has a due date
- Intelligent calculation of task “unsnooze” time (e.g., 3 days before the due date)
- Dual-trigger mechanism with scheduled and high-frequency intervals to ensure real-time task status updates
- Filtering out subtasks to prevent unintended operations
- Use of unique UUIDs to guarantee the uniqueness and accuracy of task move commands
Core Problem Addressed
This workflow addresses the need to temporarily defer tasks without forgetting them, preventing task backlog and associated stress while avoiding premature task notifications. The automated process reduces the hassle of manually adjusting task projects, improving task management efficiency and accuracy.
Use Cases
- Users who use Todoist as their task management tool in daily work and life
- Scenarios requiring task deferral without missing due date reminders
- Individuals or teams aiming to automate task prioritization and scheduling
- Automatically categorizing “Inbox” tasks into the “Snooze” project by time, then restoring them when appropriate
Main Process Steps
- Scheduled Triggers: Two triggers run daily at 5:00 AM and every 5 minutes, each handling different task sets
- Fetch Tasks: Retrieve all tasks from the “Inbox” and “Snooze” projects respectively
- Filter Tasks: Exclude all subtasks, processing only main tasks
- Check Due Dates: Filter tasks that have due dates
- Calculate Unsnooze Time: Set the “unsnoozeDate” as 3 days before the task’s due date
- Compare Current Time with Unsnooze Time: Decide whether to move tasks from “Snooze” back to “Inbox” or from “Inbox” to “Snooze”
- Generate Move Commands: Batch execute project move operations via Todoist API
Systems and Services Involved
- Todoist API: For fetching tasks and executing project move operations
- n8n Automation Platform: For scheduled triggers, conditional logic, data processing, and HTTP requests
Target Users and Value
- Individual users seeking efficient task management to avoid task overload or forgetfulness
- Team members who want automated, phase-based task allocation to enhance collaboration efficiency
- Task management enthusiasts and automation experts looking to save significant manual organizing time
- Any Todoist users who need to temporarily defer tasks without losing track
This workflow makes task management smarter and more automated, helping users focus on what matters now and handle busy schedules with ease.