Weekday Midnight Gmail Auto-Archiving Assistant
This workflow automatically organizes the inbox every midnight, retrieving emails from the past 24 hours. It intelligently filters out important emails marked as "starred" and automatically archives other unmarked emails. Through this process, users can effectively manage work emails, preventing important information from getting lost, enhancing inbox organization efficiency, and maintaining a tidy and orderly inbox. This is particularly suitable for professionals who need to handle a large volume of work emails.
Workflow Name
Weekday Midnight Gmail Auto-Archiving Assistant
Key Features and Highlights
This workflow automatically retrieves all inbox emails from the past 24 hours every weekday at midnight, intelligently filters out important emails marked with a “star,” and automatically archives (removes from inbox) all other unstarred emails. It enables smart inbox organization to keep your email tidy and efficient.
Core Problems Addressed
Helps users tackle the accumulation of work emails and inbox clutter by automatically archiving non-essential emails. This prevents important emails from being overlooked while improving email management efficiency and reducing manual cleanup time.
Use Cases
- Professionals who handle a large volume of work emails daily in office environments
- Users who want to maintain a clean and organized Gmail inbox every day
- Businesses or individuals seeking to automate email management workflows to save time
Main Process Steps
- Scheduled trigger: Automatically runs at midnight every weekday
- Retrieves all inbox email threads from the past 24 hours
- Queries details of each email thread individually
- Filters to determine whether the thread contains any starred emails
- Archives (removes inbox label from) threads and their emails that do not contain starred messages
- Retains all starred emails in the inbox to ensure important emails are not mistakenly archived
Involved Systems or Services
- Gmail (accessed via OAuth2 authorization)
- n8n automation platform for scheduling and workflow control
Target Users and Value
- Professionals needing efficient management of work emails
- Users with high email volume who want automatic inbox organization
- Employees aiming to reduce manual email management through automation
- All Gmail users seeking a streamlined inbox interface and improved productivity
This workflow achieves intelligent email archiving by accurately distinguishing important emails from regular ones, saving time and effort while effortlessly maintaining inbox cleanliness and greatly enhancing the daily email handling experience.