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CSRD XHTML Report Automated Audit and Email Response

This workflow implements automatic monitoring and auditing of emails related to "CSRD Reporting" in Gmail. It can extract XHTML format corporate sustainability report attachments and conduct automated audits of the content, including checks on the completeness of key disclosures and data accuracy. By utilizing AI technology, it generates professional email responses that summarize the audit results and provide recommendations, thereby enhancing the efficiency and quality of report processing while reducing manual intervention. This is applicable in scenarios such as corporate ESG compliance, auditing, and consulting.

Workflow Diagram
CSRD XHTML Report Automated Audit and Email Response Workflow diagram

Workflow Name

CSRD XHTML Report Automated Audit and Email Response

Key Features and Highlights

This workflow continuously monitors incoming emails in a Gmail inbox, automatically identifying messages with the subject containing “CSRD Reporting.” It extracts XHTML-format CSRD (Corporate Sustainability Reporting Directive) attachments from these emails and performs automated audits on content format and key disclosure items. Utilizing built-in code nodes, it analyzes tag completeness, key performance indicator (KPI) disclosures, duplicate data, and missing information within the report. An AI intelligent agent then automatically generates a structured audit summary email, which is sent back to the report sender, enabling a fully automated, efficient, and professional CSRD report quality control process.

Core Problems Addressed

  • Automatically identify and filter emails that meet CSRD reporting criteria, eliminating tedious manual screening.
  • Automatically extract and parse complex XHTML-format report content, reducing human error.
  • Standardize auditing of critical ESG disclosure fields in the report to promptly detect omissions or formatting errors.
  • Leverage AI technology to automatically generate clear and professional audit feedback emails, enhancing communication efficiency.
  • Integrate email systems with intelligent analysis to achieve end-to-end automation, saving labor costs.

Application Scenarios

  • Corporate sustainability departments automatically auditing CSRD reports submitted by suppliers or internal teams.
  • Consulting firms or audit agencies quickly screening client-submitted ESG reports for compliance.
  • Regulatory compliance teams automatically tracking and providing feedback on the completeness and accuracy of corporate social responsibility reports.
  • Automated office environments improving report processing speed and accuracy, supporting remote and distributed team collaboration.

Main Workflow Steps

  1. Email Trigger: Use the Gmail Trigger node to listen for new emails and filter those with subjects containing “CSRD Reporting.”
  2. Attachment Download: Automatically download report attachments in XHTML format from the emails.
  3. Content Extraction: Convert the binary attachment data into text-based XHTML content.
  4. Format Audit: Use custom code nodes to check for the presence and completeness of key tags (e.g., esrs:SustainabilityGovernance, esrs:StrategySustainability, and greenhouse gas emission KPIs), detecting empty tags and duplicate disclosures.
  5. AI Intelligent Summary: Invoke the AI Agent node to generate a professional email summary based on audit results, highlighting missing risks and follow-up recommendations.
  6. Email Reply: Automatically send the audit summary via email back to the report sender, closing the loop.

Involved Systems and Services

  • Gmail: Email reception and sending, enabling automatic triggers and feedback.
  • n8n Built-in Code Nodes: Execute custom XHTML parsing and data validation logic.
  • LangChain AI Agent (integrated with OpenAI GPT-4o-mini model): Intelligently generate audit report email content.
  • Structured Output Parser: Ensure AI output conforms to predefined JSON formats for subsequent processing.

Target Users and Value

  • Corporate ESG compliance and reporting teams, enhancing efficiency and accuracy in CSRD report processing.
  • Audit and consulting firms, standardizing report audit workflows and reducing manual costs.
  • Legal and compliance departments, enabling automatic risk alerts and report quality control.
  • Automation advocates, combining intelligent analysis with email automation to realize seamless end-to-end workflows.

By combining automated email triggering, customized content parsing, and AI-assisted drafting, this workflow significantly elevates the automation level and professionalism of CSRD report auditing, serving as a vital tool for enterprises advancing toward digital compliance management.