Harvey’s Automated Reply Assistant
This workflow is designed to provide an automatic reply function for Harvey's email, specifically identifying emails from Louis Litt and generating responses using pre-set humorous excuse templates. It not only alleviates the pressure of manual replies but also pushes the email content and responses to relevant team members in real-time via Slack, ensuring synchronized information and efficient collaboration within the team. This workflow is suitable for office teams that need to quickly respond to specific client emails, enhancing email processing efficiency and work enjoyment.
Workflow Name
Harvey’s Automated Reply Assistant
Key Features and Highlights
This workflow automatically identifies emails from a specified sender, Louis Litt, in Harvey’s mailbox. Based on a predefined excuse template file, it randomly generates humorous and varied excuse replies. Additionally, both the original email content and the generated reply are pushed via Slack direct messages to relevant personnel, ensuring transparency and timely follow-up.
Core Problems Addressed
- Automatically filters and identifies emails from key senders to prevent missing important communications.
- Utilizes an excuse generation mechanism to auto-reply to emails, reducing manual response workload.
- Sends real-time notifications on Slack to relevant team members, enhancing collaboration efficiency.
Application Scenarios
- Office automation scenarios requiring quick responses to emails from specific clients or partners.
- Situations where sharing email content and reply status within the team is necessary to maintain information synchronization.
- Environments where humorous and lighthearted email replies help reduce work-related stress.
Main Workflow Steps
- Retrieve emails from Harvey’s mailbox via the IMAP protocol.
- Determine whether the sender is Louis Litt.
- If the sender is Louis, read the local Excel-format excuse library file.
- Parse the excuse library data and randomly generate an excuse reply text.
- Combine the generated excuse with the email data to construct the reply content.
- Send the automated reply email to Louis via SMTP.
- Deliver the received email content and the excuse reply to Louis himself via Slack direct message.
- If the sender is not Louis, send a reminder message through Slack.
Involved Systems or Services
- Email retrieval (IMAP credentials)
- Email sending (SMTP credentials)
- Local Excel file reading and parsing
- Slack message pushing (direct messages and notification channels)
Target Users and Value
- Corporate office staff, especially team members who need to efficiently manage emails from key clients.
- Professionals seeking to improve email auto-reply efficiency and save time.
- Managers aiming to reduce the burden of email responses through automation while maintaining transparent team communication.