MiniBear Webhook

Workflow Name

MiniBear Webhook

Key Features and Highlights

MiniBear Webhook is an intelligent information processing workflow built on the Line platform. It automatically receives messages sent by users via Line—including text, images, and audio—intelligently recognizes business cards and other image content, extracts structured information, and synchronizes data to Microsoft Teams, Microsoft To Do, and OneDrive. This enables efficient information management and task tracking. The workflow includes built-in loading animation feedback to enhance user experience and supports intelligent routing of multiple message types to ensure flexible responses.

Core Problems Addressed

• Automatically processes and categorizes multi-type messages (text, images, audio) from Line, reducing manual recognition and organization workload.
• Intelligently extracts business card information to generate structured data for easier management and follow-up.
• Automatically synchronizes important information to collaboration tools (Microsoft Teams, Microsoft To Do, and OneDrive), bridging communication and task management workflows.
• Provides loading animation feedback to prevent user confusion during wait times, improving interaction experience.

Use Cases

• Sales teams or business personnel receiving customer business cards and information via Line can automatically organize and create follow-up tasks.
• Enterprises using Line as an internal communication tool can automatically sync important messages and image content to Microsoft Teams channels and task lists.
• Scenarios requiring archiving of business cards and related materials to the cloud (OneDrive) for easy sharing and backup.
• Teams and individuals aiming to improve multi-channel message processing efficiency and office automation.

Main Workflow Steps

1. Receive Message: Capture user messages via the Line Webhook node.
2. Loading Animation Feedback: Send a Line loading animation to inform users that the workflow is processing.
3. Message Type Routing: Route messages based on content type (task text, plain text, image, audio, etc.) for differentiated processing.
4. Image Recognition: Use AI agents to classify image messages (business card, text, or others) and extract structured information specifically from business cards.
5. Business Card Processing: After extracting business card data, upload the image to OneDrive and automatically create a follow-up task in Microsoft To Do.
6. Text and Task Processing: Save plain text messages to Microsoft Teams channels; synchronize task-related messages to Microsoft To Do.
7. Feedback Reply: Respond via Line to notify users about task creation or information saving status.
8. Exception Handling: Automatically reply with prompts for unsupported message types, requesting users to retry.

Involved Systems and Services

• Line Messaging API (Webhook, message reply, content retrieval)
• OpenRouter GPT-4o (AI model for image recognition and text extraction)
• Microsoft Teams (message archiving and team collaboration)
• Microsoft To Do (automatic task creation and management)
• Microsoft OneDrive (business card image storage and management)
• HTTP Request (trigger external workflows for extended functionality)

Target Users and Value

• Business personnel and sales teams who want to quickly capture customer information via Line and automatically generate tasks, improving work efficiency.
• Teams relying on Line for internal communication and using the Microsoft 365 ecosystem to achieve seamless integration of messages and tasks.
• Organizations needing automated processing of business cards and multimedia messages to reduce manual data entry and management costs.
• Users aiming to enhance customer information management and follow-up efficiency, strengthening team collaboration and information transparency.

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By leveraging intelligent message recognition and automated office integration, MiniBear Webhook greatly simplifies multi-channel information flow and task management, making communication more efficient and business follow-up more timely. It is a powerful assistant for modern enterprise digital office environments.